Batch processing options
Batch processing options:
1.Click on the Batch entry icon, or click on the Input → Batch entry (F2) menu.
2.Select and open a Batch entry screen.
3.Click on the F9: Process icon. The "Process the batch" options is displayed:
3.Select the following options:
a)Abbreviation definition - You may define any abbreviations, which you wish to enter in the description fields for each description, which is of a repetitive nature. You only need to select the key to transfer the full description when the cursor is in the "Description" field of the batch entry screen.
b)Balance batch - Before you may proceed to post a batch, you need to balance the batch. This will not be necessary when your batch is in balance (i.e. where you have entered debit transactions and credit transactions of equal value) in a batch.
c)Delimited file import - Import transactions into a batch from valid Comma Separated Batch or TurboCASH4 2.03 Batches file format. To use this feature, you need to have saved transactions in a valid file format. These Delimited files are created, using the "Write delimited file" Batch processing option.
d)Erase batch - Delete all the entries, which you may have entered or which was imported into the unposted batch.
e)Generate multiple transactions - Process transactions for debtor (customer / client) accounts that matches specific criteria. You may also process transactions for creditor's with charge amounts.
Generate multiple transactions - will be replaced with the following in:
•Receipts batches - Create receipts -
•Payment batches - Creditor balances to date -
f)List batch - After entering all your transactions in a batch, and before updating or posting the transactions to the ledger, you need to print a list of the transactions entered in the batch. If there are any errors, you may edit the batch before posting the batch.
g)Post batch - Posting a batch is the final step in batch processing. To Post the transactions in a batch, will automatically update the ledger accounts, general ledger (with its control accounts) and the subsidiary ledgers (individual ledger accounts for the Debtors and Creditors) simultaneously.
h)Repeating transactions - Enter transactions, which occur on a periodic basis in the Repeating batch. These transactions may then be imported into a normal similar batch type for a selected period, when required.
i)Change alias (batch name) - The alias provides the opportunity for you to add an unique name for the batch type. The alias enables you to easily identify and select specific batches (journals). The alias (batch name) will be displayed on the bottom section next to the Open and Cancel buttons of the Batch type selection screen.
j)Totals for each period - Once you have entered transactions for more than one accounting period in any batch (journal), you may view the totals for each accounting period of the transactions in the batch (journal). This will display the total amount for the debit transactions, as well as the total amount for the credit transactions in each respective accounting period.
k)Write delimited file - Export the transactions in an unposted batch to a file in a comma separated value file format. Once a file is saved on your system, you may select the file from the location saved on your system, and import the transactions into a new batch with the Delimited file import batch processing option.
l)Reverse batch (D<-->C) - For example, if transactions were entered or imported incorrectly in the credit column (instead of the debit column) this option will transfer the amounts from the credit column to the debit column in an unposted batch.
m)Posted batches import - Import all transactions for a posted batch from a valid TurboCASH4 XML Data file (*.txf file type) on your system.
n)Automatic payments - To be advised.
o)Automatic receipts - To be advised.
p)Import a posted batch - Import the transactions from a posted batch in the same Set of Books.
q)Payroll import - This is a commercial plugin.
4.Click on the OK button.