Debtors with charge amount

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TurboCASH provides this useful feature to generate transactions for those Debtor accounts, which have a charge amount entered in the Edit → Debtor (Accounting Information tab) menu.

When this charge amount is generated and once the batch has been posted, the Debtor accounts will be increased (debited) and the selected contra account (e.g. income account) will also be increased (credited).

To Generate Multiple Transactions for Debtors with Charge Amount:

1.Click on the Batch Entry icon, or click on the Input → Batch Entry menu.

F2

The Batch Type screen will be displayed.

2.Select the Batch Type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button. The Batch Entry Transaction screen for the selected Batch Type will be displayed.

3.Enter the Alias (Batch Name) in the Change Alias field.

4.Click on the F10: Batch Setup icon and select the Contra Account.  

5.Click on the F9: Process icon. The Process the batch options screen is displayed.

6.Select the Generate Multiple Transactions option. The Generate Multiple Transactions screen will be displayed.

7.Select the Debtors with charge amount option. The screen will change to reflect the options for this option:

8.Select and enter the following:

a)Date for Transactions - Enter or select the date for which the transactions should be generated.

b)Contra Account - Select the account to be credited with the generated transactions. This account may be an Income or Sales account, or any other account you specify.

Contra Accounts selected on the Generate Multiple Transactions screens does not work.

c)Description - Change "My Description" with any description to suit your requirements.

The description must be useful to your debtors, since it will be displayed on Debtor Statements.

9.Click on the OK button. The Generate Multiple Transactions screen will automatically be closed, and the transactions for the Debtors which have charge amounts entered in the Accounting Information tab of the Edit → Debtor menu, will be imported into the selected batch.

10.Check the transactions and, if necessary, change the descriptions, etc.

Once you have finished entering / editing the transactions in the batch you need to: -

1.Balance the batch.

2.List the batch.

3.Post the batch.

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