Creditors with charge amount

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This feature allows you to generate transactions for those Creditor accounts, which have a charge amount entered in the Edit → Creditor (Accounting Information tab) menu.

When this charge amount is generated and once the batch has been posted, the Creditor accounts will be increased (credited) and the selected contra account (e.g. expense or cost account) will also be increased (debited).

To Generate Multiple Transactions for Creditors with Charge Amount:

1.Click on the Batch Entry icon, or click on the Input → Batch Entry menu.

F2

The Batch Type screen will be displayed.

2.Select the Batch Type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button. The Batch Entry Transaction screen for the selected Batch Type will be displayed.

3.Enter the Alias (Batch Name) in the Change Alias field.

4.Click on the F10: Batch Setup icon and select the Contra Account. This is the account to be debited with the generated transactions. This account may be an Expense account, or any other account you specify.

Contra Accounts selected on the Generate Multiple Transactions screens does not work.

5.Click on the F9: Process icon. The Process the batch options screen is displayed.

6.Select the Generate Multiple Transactions option. The Generate Multiple Transactions screen will be displayed.

7.Select the Creditors with charge amount option. The screen will change to reflect the options for this option:

8.Select and enter the following:

a)Date for Transactions - Enter or select the date for which the transactions should be generated.

b)Contra Account - Leave blank.

Contra Accounts selected on the Generate Multiple Transactions screens does not work.

c)Description - Change "My Description" with any description to suit your requirements.

This description must be useful to your creditors, since it will be displayed on Creditor Remittance Advises.

9.Click on the OK button. The Generate Multiple Transactions screen will automatically be closed, and the transactions for the Creditors which have charge amounts entered in the Accounting Information tab of the Edit → Creditor menu, will be imported into the selected batch.

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