Inventory items edit screen

Inventory ››
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To create a Default inventory item:

1.On the Action ribbon, select Inventory items (F12). TheInventory  item - List view - Default screen will be displayed.

2.Click on the New button. A blank Inventory screen, Default inventory item type is displayed:

3.Enter and select the following:

a)Inventory code - Enter any code for your purchase inventory item. You may enter a inventory code of up to 15 characters.

You need to plan the Inventory item codes to optimize this facility in TurboCASH.

b)Description - Enter a description for the purchase inventory item.

c)Barcode - Enter the barcode, if applicable.

The EAN13 Barcode validates for 13 numbers (the last number is a checksum number). If the Barcode is incorrect, the labels will not be printed.

d)Manufacturer - You may enter any additional information or description of the manufacturer (e.g. the name of the manufacturer). This is optional.

e)Type - Default is the default inventory item type.

The default inventory item type is recommended for trading inventory. If it is not trading inventory, you may select one of the following inventory types:

Financial entry


Sales (no inventory)


Purchases (no inventory)

In addition to the above-mentioned inventory types, you may also select the following inventory types:


oOption item

oOption item (no inventory)

Bill of Materials (BOM)


oBOM (Production)

Linked Sale

Once a transaction has been processed for a inventory item, this field will be disabled.

f)Unit size - Leave blank or select any unit e.g. each, hours, boxes, etc., which you wish to be displayed on your purchase documents. These Units of your Inventory items such as: each, hours, boxes, etc., are setup in Setup →Inventory information.

g)Disabled - By default, all Inventory items are active (enabled) when Inventory items are created or edited. Select this field if you (or any of your salespersons) do not want to process any documents for a Service Inventory item. Select this field to hide the Inventory item from the Inventory item lookup when processing new documents. This will speed up document processing.

You will still be able to update (post) any unposted documents, which include transactions for the disabled Inventory item, to the ledger.

You may select the disabled Inventory items on the Inventory item lookup when generating Inventory, Sales analysis and Purchase analysis reports and view the transactions of disabled Inventory items.

You may de-select this field at any stage, when necessary to continue processing documents for the Inventory item.

h)Apply invoice discount - Do not select. This is applicable to customer accounts, as the percentage customer discount is specified on the Accounting information tab - Action →Customer .

i)Extra description - You may enter any additional information or description (up to 255 characters) for the inventory item, as necessary. This is optional.

j)Reports - Inventory group 1 / 2 - The reporting group to which you wish this service Inventory item to be allocated.

The description of Inventory group 1 or 2 you have entered on the "Reporting group name" field on the Inventory groups tab on Setup → Groups may be reflected in this list.

k)Preferred supplier 1 - The main vendor you purchase inventory items from, may be selected. You may enter the supplier's inventory code, if applicable.

l)Preferred supplier 2 - If you have a backup or alternative supplier, you may select the vendor and enter the supplier's inventory code, if applicable.

4.Click on the Ledger tab, if not already displayed.

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