Vendors with charge amount

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This feature allows you to generate transactions for those Vendor accounts, which have a charge amount entered in the Action →Vendor  (Accounting information tab).

When this charge amount is generated and once the journal has been posted, the Vendor accounts will be increased (credited) and the selected contra account (e.g. expense or cost account) will also be increased (debited).

To generate multiple transactions for vendors with charge amount:

1.On the Action ribbon, select Journal entry (F2).

2.Select the Journal type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button.

3.Enter the Alias (journal name) in the Change alias field.

4.Click on the F10:Setup icon and select the Contra account. This is the account to be debited with the generated transactions. This account may be an Expense account, or any other account you specify.

5.Click on the F9: Process icon. The "Process the journal" screen will be displayed.

6.Select the Generate multiple transactions option. The Generate multiple transactions screen will be displayed.

7.Select the Vendors with charge amount option. The screen will change to reflect the options for this option:

8.Select and enter the following:

a)Date for transactions - Enter or select the date for which the transactions should be generated.

b)Contra account - Leave as is. The contra account needs to be selected in the F10:Setup.

c)Description - Change "My Description" with any description to suit your requirements.

This description must be useful to your vendors, since it will be displayed on Vendor Remittance Advices.

9.Click on the OK button. The Generate multiple transactions screen will automatically be closed, and the transactions for the Vendors which have charge amounts entered in the Accounting information tab of the Action →Vendor  menu, will be imported into the selected journal.

10.Check the transactions and, if necessary, change the descriptions, etc.

Once you have finished entering / editing the transactions in the journal you need to: -

1.Balance the journal.

2.List the journal.

3.Post the journal.

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