Fixed amount to all customers

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You may generate transactions for all Customer accounts, to charge a fixed specified amount.

When this fixed amount transactions is generated, and once the journal has been posted, the Customer accounts will be increased (debited) and the selected contra account (e.g. income account) will also be increased (credited).

To generate multiple transactions for fixed amount to customers:

1.On the Action ribbon, select Journal entry (F2).

2.Select the Journal type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button.

3.Enter the Alias (journal name) in the Change alias field.

4.Click on the F10:Setup icon and select the Contra account. This is the account to be credited with the generated transactions. This account may be an Income or Sales account, or any other account you specify.

5.Click on the F9: Process icon. The "Process the journal" screen will be displayed.

6.Select the Generate multiple transactions option. The Generate multiple transactions screen will be displayed.

7.Select the Fixed amount to all customers option. The screen will change to reflect the options for this option:

8.Select and enter the following:

a)Date for transactions - Enter or select the date for which the transactions should be generated.

b)Contra account - Leave as is. The contra account needs to be selected in the F10:Setup.

c)Description - Change "Description" with any description to suit your requirements.

The description must be useful to your customers, since it will be displayed on Customer Statements.

d)To Customers for (amount) - Enter the amount, which should be charged to all Customer accounts or a selected Customer account.

e)From Customer ... To - Select a specific Customer account or a range of Customer accounts from the Customers lookup facility.

9.Click on the OK button. The Generate multiple transactions screen will automatically be closed, and the transactions for the selected Customer accounts with the specified amounts, will be imported into the selected journal.

10.Check the transactions and, if necessary, change the descriptions, etc.

Once you have finished entering / editing the transactions in the journal you need to: -

1.Balance the journal.

2.List the journal.

3.Post the journal.


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