Ledger analyser - Standard column balances
The Standard column balances displays the account debit and credit balances in the following three (3) reports, in one report:
1.Trial balance (Income, Expenses, Assets, Liabilities and Capital)
2.Income statement (Income and Expenses).
3.Balance sheet (Assets, Liabilities and Capital).
This is a breakdown of the Trial balance into the Income statement and Balance sheet.
Once the report is generated, the following options are available:
1.Print - Click on the Print button to print the report.
2.Export - Click to export the data to a spreadsheet.
3.T-Account viewer - Double-click on any of the amounts of an account to view the transactions. Only those transactions will be listed in the T-Account viewer matching the Periods selected on the Per Period tab.
To print a Standard column balances report:
1.On the Sidebar, select Ledger analyser 1 or Ledger analyser 2. (Tools → Ledger analyser menu).
2.Select the “Standard column balances” report type.
3.Select “Per period” to select a period (Month, 2 Months, 3 Months, 4 Months, 6 Months or Year).
You may click on the “Free selection” tab. You may select or enter any date or dates, which you need to include the Standard column balances report.
4. "Ignore zero balances" - If this field is not selected, all accounts will be listed for the Standard column balances report. If you select (tick) this field; only those accounts with balances will be included in the Standard column balances report.
5."Include opening balances" - If this option is selected (ticked), it will include the opening balances of those accounts which have opening balances. If this option is not selected; the opening balances will not be included in the Standard column balances report.
6."Opening balances only" - If this option is not selected; this option, in most cases, will not be displayed. If this option is available; you may select (tick) this option to include only the opening balances. All other balances will then be ignored.
7."Budget" - Leave this option blank to include the actual posted (updated) transactions in the Standard column balances report.
The "Budget" option, if selected, will list only the budget figures (Budget listing) in the Trial balance, Income statement, Balance sheet and Standard column balances report types (if budget figures were entered in the Edit → Accounts menu).
8."Cost centre 1" and "Cost centre 2" - The Cost centres (2 Groups) will only be available, if Cost centres are added in the Setup → System parameters → Groups; and if activated.
9.Click on the Report button. This will build or refresh the Standard column balances report with the selected options.
An example of the "Standard column balances" report type, in the "Ledger analyser" screen, is displayed as follows:
Click on the Print button. An example of the printed "Standard column balances" report, is displayed as follows:
To save the Standard column balances report as a PDF file:
1.On the "Reportman print preview" screen, select Save (Ctrl+S) – This will launch the “Save Metafile As” screen.
2.Select the directory (folder) where you need to save this file, if necessary.
3.Enter a file name.
4.Select the "PDF File – compressed" default file type.