Access to seven (7) buttons to access and manage the main features in TurboCASH4. These are; Default, Debtor, Creditor, Stock items, Calendar, Documents and the Ledger analyser.

By default, the Sidebar (Quick menu) will be displayed. If necessary, you may select to show or hide the Sidebar on the Tools menu.

TurboCASH4 Sidebar

1.Default - Access to documentation, information and help on the TurboCASH4 Wiki, Forum and Bug Report facility. By clicking on the Help icon, the TurboCASH4 Help system will be launched.

2.Welcome to TurboCASH4 - This is an html file which welcomes you to the TurboCASH4 community. If you close the Welcome screen, a background picture (Background1.jpg located in the “Bin/Theme/Material” or selected theme folder) is displayed. You may replace it by copying your own background picture (photo, logo, product, etc.) into that folder.

The Welcome screen is displayed by default on the Default option. To hide or replace the Welcome screen, you may select to Show the Calendar instead of the Welcome screen when you open the Set of Books.

Should you launch the sidebar,  you may click on the Debtor, Creditor, Stock items or Ledger analyser buttons to hide the Welcome screen.

3.Debtors – By default a Cash customer and / or a Sundry debtors account will be listed (if your Set of Books are created using a template). You need to add your debtor (customer / client) accounts. On the list of Debtor (customer / client) accounts, about twenty (20) options (filters) will be available to find, search and locate (select) a specific Debtor (customer / client) account. Once you have selected a debtor (customer / client) account, you may edit any of the selected debtor (customer / client) information or delete a debtor (customer / client) account.

4.Creditors – By default a Sundry supplier account will be listed (if your Set of Books are created using a template). You need to add your creditor (supplier / vendor) accounts. On the list of creditor (supplier / vendor) accounts, about twenty (20) options (filters) will be available to find, search and locate (select) a specific creditor (supplier / vendor) account. Once you have selected a creditor (supplier / vendor) account, you may edit any of the selected creditor (supplier / vendor) information or delete a creditor (supplier / vendor) account.

5.Stock items – You need to add your stock (inventory) items. On the list of stock (inventory) items, you may search and select and / or filter for stock (inventory) items bynStock code, Description, Extra description Stock Reporting group1 and / or Stock Reporting group 2. Once you have selected a stock (inventory) item, you may edit/delete stock (inventory) item.

On the Advanced Mode, you may:

•Import / Export (All, Average and Latest cost, Quantity and Average cost, Quantity and Latest cost, Selling prices, Stock Take-on and Barcodes)

•Adjust stock – Adjust selling prices.

•Settings – Stock information and Stock Groups 1 and / or 2.

For each selected item type, the following six (6) standard tabs are available:

•Ledger – Select Accounts (i.e. Sales, Cost of sales and Stock control accounts) and 2 Preferred Suppliers.

•Document groups –  Date, Items, Document number and Description.

•Transactions – Date, Items, Cost price and Selling price.

•Images – Select and delete images. These Stock Images will display on the Button lookup, if activated.

•Multi-Group - Select, add and link stock items to more than one group. 

•Backorders – Manage the Backorders for debtor (customer / client) accounts.

More tabs will be available for specific stock item types.

Plugins (e.g. Price Agreements), which may be purchased separately will be added as tabs on stock (inventory) items. These will be dealt with in separate documentation.

6.Calendar - Powerful feature to schedule and manage appointments (general, debtors and creditors), tasks, repeating invoices and contacts. A new feature has been added where quotes for hours can be scheduled. Once these appointments are completed, quotes for hours may be converted to invoices.  

TurboCASH4 Tip

You may set the Calendar as the default option when you open a Set of Books. To do this, select (tick) the Show calendar option in the Special settings section of the Setup → Preferences → Data parameters menu.

Multi-user Calendar may also be purchased for Multi-user versions. These will be dealt with in separate documentation.

7.Documents – Generate documents such as Invoices, Credit notes, Purchases, Supplier returns, Orders, Quotes and Point-of-Sale Invoices, etc. You may also print documents, delivery notes and confirm quotes and orders.

8.Ledger analyser – All processed (posted) transactions will be accumulated in the Ledger analyser. There are various ways in which the transactions may be viewed, exported and analysed.  The options is as follows:

oTransactions and Balances – These are the balances and transactions as posted (updated to the ledger) in batches (journals), sales documents (i.e. Invoices, Point-of-Sale Invoices and Credit notes) and purchase documents (i.e. Purchases and Supplier returns). There are 6 Report Types, which may be selected (i.e. Trial balance, Balance sheet, Income statement, Column balances, Column balances – Debtor, Column balances – Creditor).

oBudget – Budget figures as entered in the Edit → Accounts menu.

oT-Account viewer – You may select a specific account, group, etc. to view the transactions in the T-Account viewer. To do this, right-click on a selected account, and select the “Show details” option on the context-menu.

The T-Account viewer may also be selected on the Tools → T-Account viewer menu. When launching it from the Tools menu, you may select the following:

•Account – Select a specific account.

•From date and To Date – Select a specific date or a range of dates to view data.  

9.Ledger analyser2 -This is the same as the T-Ledger Viewer. It allows you to have 2 different views (options) of your data. 

You may click on the following to get specific views of transactions:

•Batch number (generated by TurboCASH4). This will list only the transactions for a specific batch (journal).

•Account code (e.g. G010-000 Sales, B810-000 Current Bank account, T850-010 Input VAT/GST/Sale Tax, etc.). This will list the transactions for a specific account.

•Date – This will list the transactions for a specific date. If you double-click on a date, the From Date and To Date will be changed to the selected date.