Export Stock items
This option is additional to the powerful Report Export facility in which all reports for Stock items in TurboCASH4 may be exported, and saved in any available format on your system, such as Word Processing (Text), Spreadsheets, etc. Using this option, you may also export the data of your Stock items in an open Set of Books to XML Database format, or any available format on your system.
You may then open the other applications to which the exported data is saved, and work in the applications, such as OpenOffice.org Calc, Lotus 123, Microsoft Excel, etc. You may edit the data for your Stock items in a Lotus123 (*WK1) file format and import it in the Input Adjust stock menu.
All the information regarding each stock item as entered in the Edit → Stock items (Stock code, Barcode, Description, Re-order levels, Apply invoice discount, Selling prices, Unit description, Cost of sales account, Sales account, Input tax and Output tax accounts) will be displayed. In the same export file, the latest updated information regarding any adjustments and transactions (Quantity on hand and Average cost) would also be included into the selected export file format.
You may edit the data for your Stock items in a Lotus123 (*WK1) file format and import it in the Input → Adjust stock menu.
To Export Debtors Data from TurboCASH4:
1.Click on the Tools → Export menu. The "Export Data to File" screen will be displayed.
2.Click on the Stock button, if not selected. The screen will change to display the options for the Stock:
3.Select and / or enter the following:
a)Export to - The installation directory in which TurboCASH4 is installed, will be displayed. You may click on the Browse icon to select a folder on the Browse for Folder screen. You may then select any available folder, or drive, on your system into which you wish to export the data.
b)File type - Select to export the file in the XML Database (*XML), Comma Separated Variable (*CSV), Lotus Spreadsheet File (*WK1), MS Excel Spreadsheet (*XLS), or any other format available on your system from the list.
c)Export file name - Enter the File name. You need to select this file at a later stage when you wish to import the file, or analyse the data in a spreadsheet.
d)Log file - Enter the Log file name.
e)Range - From... To - The Stock lookup will be automatically initiated. Select any range of accounts to include in the export file.
f)Increment Export - Leave blank.
4.Click on the Export button. TurboCASH4 will create the export file, and save it in the specified directory.
The information for the Stock items, which will be exported, is:
•Quantity on hand
•Apply Invoice discount
•Selling price 1 amount
•Selling price 2 amount
•Selling price 3 amount
•Unit Average cost amount
•Unit Cost amount
•Stock group 1
•Stock group 2
•Cost of sales account
•Sales account code
•Input tax account
•Output tax account