Creditor Accounts Edit Screen

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To Launch the Creditor Edit Form:

1.If you do not find a creditor / supplier account, you may add it by clicking on the New button. It will launch the blank creditor / supplier account with the next account number (i.e. C00001, etc.). You only need to enter the Name and save it. The rest of the fields are optional, but it is recommended that you fill in as much details as possible.

The following five (5) screens (tabs) displays additional useful information to manage creditor (supplier) accounts:

Appointments - Any events or appointments have been scheduled in the Input  →   Calendar menu for that creditor (supplier) account will be listed.

Documents - Any purchase documents (Orders, Purchases and Supplier Returns documents) have been processed for that creditor (supplier) account will be listed.

Transactions - Any Debit and Credit transactions have been processed for that creditor (supplier) account will be listed.

Bank Accounts – This is used for the Bank Import Plugin.

Stock Items – This tab will list all the posted as well as unposted documents (i.e. purchase documents, supplier returns and orders) for the selected creditor (supplier) account.

Plugins (e.g. Price Agreements and Subscriptions), which may be purchased separately will be added as tabs on creditor (supplier) accounts. These will be dealt with in separate documentation.

2.Enter and / or select the following options:

a)Creditor Code - It is automatically generated.

The Creditor Code is automatically generated when you click on the New button. It is prefixed with a C, followed by 5 numeric characters. You may overtype this with your own to suit your specific requirements.

If you have created a Set of Books (Advanced option), and have set the Account code to:

4-digits, you may enter a 7-digit Account code (a prefix followed by 6 characters).

5-digits, you may enter a 8-digit Account code (a prefix followed by 7 characters).

6-digits, you may enter a 9-digit Account code (a prefix followed by 8 characters).

7-digits, you may enter a 10-digit Account code (a prefix followed by 9 characters).

8-digits, you may enter a 11-digit Account code (a prefix followed by 10 characters).

b)Name - Enter the name (description) for the creditor / supplier.

c)Address - Enter up to 3 address lines.

d)Postal Code - Enter the postal code or zip code.

e)Country - You may select the Country from the list, if necessary.

f)Phone 1 - Enter the phone number.

g)Phone 2 - Enter the phone number, if available.

h)Fax - Enter the fax number, if available.

i)Website - Enter the website address, if available.

j)E-mail - Enter the e-mail address, if available.

k)Tax Reference - If creditors / suppliers are exempt from tax, or registered for VAT/GST/Sales Tax, that tax reference should be entered in this field.

l)Company Reg. No. - Enter, if available.

m)Contact Person - Select a Contact Person from the list.

If no Contact Person is available, you need create it on the Contacts tab.

n)Creditor Group 1 / 2 - The Reporting group to which you wish this creditor / supplier to be allocated.

The description of Creditor Group 1 and / or 2 you have entered on the Reporting Group Name field on the Creditor Groups tab on the Setup  →  System parameters  →  Groups menu may be reflected on this screen.

o)Language - Not implemented. The list of language files as maintained in the Tools  →  Customise Language menu will be listed.

3.Click on the Delivery Address tab and / or Accounting Information tab to enter additional information, select settings and accounting terms.  

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