Document entry - Posted documents

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Once a document (Invoices, Credit notes, Purchases or Supplier returns) have been updated (posted) to the ledger, you cannot edit or change these documents.

However, you may still view the documents as they were originally processed in the Document entry screen before these documents were updated (posted) to the ledger.

You may change the sequence of the document lines. This will change the sequence of transactions and / or comments on document layout files when printing or reprinting documents.

To view the posted documents in the Document entry screen:

1.Select the document type (Invoices, Credit notes, Estimates, Purchases, Supplier returns or Orders), if necessary.

2.Select Posted on the Document List screen. The Posted documents will be listed.

3.Select the Posted document on the list.

4.Click on the Edit button. The document is displayed in the Document entry screen:

5.You may right-click and use the Move up, Move down and Sort on inventory code options on the context menu to change the sequence of the document lines. This will change the sequence of transactions and / or comments on document layout files when printing or reprinting documents.

6.To close this screen, click on the Cancel button.

The layout Document entry screen displays all fields as on the original Document entry screen before it was updated (posted) to the ledger.

The transaction section lists all the inventory item codes and/or comments. It does not display the Speedbar (icons) and cannot be edited.

The Enter total option on the context menu will also be disabled, since posted documents cannot be edited.

To print the document, click on the Cancel button and click on the Print button on the Document list screen.

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