Document entry

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Once you have selected a specific Document type and the Customer account or Vendor account or an existing Document (to edit), the Document type entry (Invoice, Credit note, Estimate, Purchase, Supplier returns or Orders) screen will be initiated.

This Document entry screen displays similar information as found in a source document (e.g. Invoice, etc.) such as the details of the selected Customer or Vendor account, etc. You only need to select the inventory items, enter quantities, discounts, comments, etc. or to edit the transactions, discounts, comments, etc.

Once a document (Invoices, Credit notes, Purchases or Supplier returns) have been updated (posted) to the ledger, you cannot edit or change these documents.

The Document entry screen can be accessed for existing Invoices, Credit notes, Purchases or Supplier returns as follows:

1.Unposted documents - This is the default option on the Document list screen. Any document (Invoice, Credit note, Estimate, Purchase, Supplier returns or Orders) may be edited, if it is not yet updated or posted to the ledger.

2.Posted documents - If you deselect (remove the tick) in the Unposted option on the Document list screen, you may view the documents as they were originally processed in the Document entry screen before these documents were updated (posted) to the ledger.

Estimates and Orders will not be listed, if the Unposted field is not selected on the Document list screen. The reason for this is, that estimates and orders cannot be posted (updated) to the ledger. Estimates need to be converted to Invoices and Orders need to be converted to a Purchase documents.

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