Vendors - Transaction list reports (Reports menu)

Parent Previous Next

The following two (2) reports may be printed:

Vendor Transaction List - This report lists all the transactions in documents and journals which are posted (updated) to the ledger. All transactions will be listed irrespective of open item links.

Vendor Transaction List - Open item - This report lists only those outstanding transactions in documents and journals which are posted (updated) to the ledger. If a vendor account is set as Open item account (Action Vendor - Accounting information tab), it will list only those transactions with outstanding amounts. Any debit amounts, which are not linked to credit transactions, should be processed in Action → Open item link.

These reports does not include any opening balances.

To print Vendor transactions List reports:

1.On the Reports ribbon, select Reports → Vendors → Transactions.  

2.Select "Transaction List" or "Transaction List - Open item".

3.Select the following options:

a)Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include transactions in the report.

b)From ... To - Select a vendor account or a range of vendor accounts, to include in the report.

c)Sequence - Select "Vendor code" to print the report by account code or "Description" to print the report by account description (name).

f)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

g)Cost center 1 / 2 - If you have activated Cost centers, you may select the Cost centers.

4.Click on the OK button.

View the "Vendor transaction list" report

The "Vendor transaction list" report" will list all the transactions, whether journal transactions or supplier return documents are linked to credit journal transactions and purchase documents, or not.  

View the "Vendor transaction list - Open item" report

The "Vendor transaction list - Open item" report will list only the the outstanding amounts and all transactions for which journal transactions or supplier return documents are not linked to credit journal transactions and purchase documents.  

The debit transactions which are linked to specific credit transactions of the same value, will not be displayed. If a transaction of a different amount is linked to a specific transaction, only the outstanding amount (difference) will be listed.

For example:

Payment - 108 - 2016/03/30 - 750.00 - Debit transaction in the Payments journal is linked to the supplier invoice PU002 - 2016/03/06 -1710.00.

The outstanding amount for this transaction is 960.00 still due to the vendor. (1710.00 minus 750.00). Only 960.00 will be listed  

Supplier return SR000003 - 2015/05/25 - 1710.00  is linked to Purchase PU000007 - 2015/05/17 - 1710.00.

Supplier return SR000003 and Purchase PU000007 will not be listed on the "Transaction list - Open item" report as well as the "Vendor remittance advice - Outstanding".

Any debit amounts (e.g. SR000002) on this report implicates that the transaction(s) are not linked to a credit transaction. You may need to process the links on the Action → Open item.

The details on the report, is as follows:

1.Page header 1 - Company details - This will only print on the fist page.

If the New page per account option on the report parameters is selected (ticked), the Company details will not be printed in the Page header of the first page. The company name is displayed in the Page footer of all pages.

2.Page header 2 - Report Name and Parameters as selected on the Report Options will display below the Company details on the first page and at the top of each subsequent page.

3.Header group - The Account code and Name (description). It also displays if the vendor account is an open item account.

4.Detail - List the transaction details for each account.

a)Reference - The reference number of the document (i.e. Purchases and Supplier returns) or the reference number entered in the reference column on the Journal entry screen.

b)Date - The date of the transaction or document.

c)Description - The inventory item code or the account description (if the Financial entry inventory item type was selected on a document) of the document (i.e. Purchases and Supplier returns) or the description entered in the description column on the Journal entry screen.

d)Debit - The debit transaction amount.

e)Credit - The credit transaction amount.

f)Cum - The accumulative total of the transactions included in the account.

5.Footer - Groups - Total / Balance - Displays the total of the transactions and the closing balance for each account.

6.Page Footer - List the following:

a)Data - Name of the Set of Books and the full path of the Set of Books (e.g. ...\books\BOOKSNAME\Books.fdb)

b)System User and TurboCASH User (Setup → Access control).

c)Printed: The date and time of the system (computer) on which the report is printed.

d)Page: Page number and the last page number of the report.

Created with the Personal Edition of HelpNDoc: Easily create PDF Help documents