Vendors - Age analysis - Balances detail (open item) (Reports menu)

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The Vendor age analysis reports allows you to analyze the outstanding amounts you owe to your vendors in specified periods such as total, 30, 60 and 90 days, or more. These reports are essential for cash flow control. You may also wish to use this facility to schedule the payments to your vendors, to optimize your cash flow management.


The following reports are available:

Balances detail - Displays the reference, date, amount and description for each transaction. The Total outstanding as at the Date of aging is split to the number of days specified in up to 3 periods.

Balances detail history (open item) - This is similar to the Balances detail report, but it displays the outstanding amount and TransactionID.

To print Vendor age analysis Balances detail history (open item) report:

1.On the Reports ribbon, select Reports → Vendors → Age analysis.

2.Select "Balances detail history (open item)", if not already selected.

3.Select the following options:

a)Date of aging - Select or enter a date to include the transactions on or before that date.

b)Days overdue - Enter the number of days for period 1.

c)Number of days overdue - Enter the number of days for period 2.

d)From account ...To account  - Select a vendor account or a range of vendor accounts, to include in the report.

e)Sequence - Select "Vendor code" to print the report by account code or "Description" to print the report by account description (name).

f)Show transactions - If this option is not selected (not ticked), it will list only the balances. Tick this option to include the transactions.

g)Show contact details - If this option is not selected (not ticked), it will list only the transactions. Tick this option to include the details  (i.e. postal address, delivery address, and contact details). You may select this option, if the for the balances or transactions (Show transactions option ticked or not).  

h)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

The Company details will not be printed as in the Page header. The company name is displayed in the Page footer.

3.Click on the OK button.

View the "Vendor age analysis - Balances detail history (open item)" ("Show transactions" option not selected) report:

Page 1

Page 2


View the "Vendor age analysis - Balances detail history (open item)" ("Show contact details" and "Show transactions" option not selected) report:

The Contact: name of the contact person will only be displayed, if the contact is selected on the Contactperson field of the vendor account.

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