Journal entry screen - Posted journals tab

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All transactions are entered into journals and documents and when these journals and documents are updated or posted to the Ledger transactions are generated. All transactions are stored in TurboCASH for up to two years. The format in which transactions are stored in TurboCASH is the same as the way they are entered in the journal entry screens. The quality of your reports depends on the care you have taken to enter your data or transactions correctly and to optimize the various fields in the journal entry screens.

You may enter thousands of transactions of a different nature. TurboCASH have provided you with a powerful facility to retrieve reports on each of these Journal types. You may print journal type reports for specific periods, or by Journal numbers, or journal names. You are then able to view and analyze these transactions for each of the specific Journal types (Journal Types), in which they were entered into the system.

Sales - Sales journal

Purchases - Purchase journal

Payments - Payments journal

Receipts - Receipts journal

Petty cash - Petty cash payments journal

General - Adjustments, correction of errors, Depreciation, Payroll transactions, etc. - General journal

You may also create additional journal types to enter and update or post specific transactions to the Ledger. These additional Journal types would then be reflected in the Journal type report.

If you generate documents in Action → Documents, the documents will be updated and posted to the Ledger and be included in the Journal type reports for the following Journals:

Sales journal - Invoices and Credit notes

Purchase journal - Purchase documents and Supplier return documents.

In addition to the Journal type Reports Options on the Reports → Journal entry menu, you may print a journal type report for a specific posted journal.

To print a journal type report for a specific journal:

1.On the Action ribbon, selectJournal  entry (F2).

You may also print the same journal type reports in Setup → Tools → Global processes → Reverse posted journal/document.

2.Select the specific Journal type.

3.Click on the Posted journals tab. TheJournal  entry tab listing all journals and documents posted to the ledger is displayed:

4.The context menu (right-click) are as follows:

a)Details - Select to open the Details tab for a selected journal.

b)Report - This will launch the old standard journal type report for a specific journal.

5.The columns of the Journal entry tab is as follows:

a)ID - Journal ID as automatically generated for each journal created.

b)Alias (journal name) - This is the name entered in the Change alias field before you post the journal.

In the case of documents, the document number will be listed. Document numbers are generated automatically generated.

c)Date - The date and time on which the journal was posted to the ledger.

d)Min date - The date of the first transaction entered in the journal.

e)Max date - The date of the last transaction entered in the journal.

6.Select a specific journal and double-click it. The Details tab is displayed:

The columns are similar to the Journal entry screen. Note the following columns:

Default account - The Contra account field of the journal setup (Options for this journal - Standard tab).

Amount entry - Amount entered Exclusive / Inclusive of tax in the Debit / Credit columns.

Amount Exclusive - 0 = True (Exclusive) and 1 = False (Inclusive).

7.Click on the Print button. The Journal type transactions will be printed. An example is as follows:

Some additional information for consultants and advanced users (using the SQL Browser Plugin or FlameRobin) are displayed in the right-hand block. The details are as follows:

ID - Journal ID as automatically generated for each journal created.

Journal type ID - This is the ID generated when a journal type is created in Setup → Journal types.

Journal No. - Internal number for each journal automatically generated.

File Name - The File name as automatically generated.

8.After printing the journal - click on the Close button.

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