The “Reportman preview” screen is displayed when printing a report to the screen. Reports and Documents are stored in the following directories (folders):

Reports  ...\plug_ins\reports\Newreports 

Documents ...\plug_ins\reports/DOCUMENTS/DOCUMENTS

The icons are grouped into five (5) sections (i.e. Navigation, Output, Settings, Zoom and Search) and the Close button. These icons are as follows: 

1.Navigation -

a)First (Home) – Goes to the first page of the report. 

b)Previous (Page up) – Goes to the previous page of the report. 

c)Page number – Displays the page number of the page in the “Report preview” screen. You may enter a specific page number and hit the Enter key on your keyboard to jump to that specific page. 

d)Next page (Page down) – Goes to the next page of the report. 

e)Last page (End) – Goes to the last page of the report.

2.Output -

a)Print (Ctrl+P) – This will launch the “Print” screen. You may select another printer (than your system's default printer), select a specific page and change the number of copies, if necessary. 

b)Save (Ctrl+S) – This will launch the “Save Metafile As” screen. On this screen, you need to do the following where necessary: 

i)Select the directory (folder) where you need to save this file, if necessary. 

ii)Enter a file name. 

iii)Select a file type if another file type than the default file type (PDF file – Compressed) is required. The following Report meta file types are available: 

File type 

File type name


*.rpmf

Report Metafile



*.pdf

PDF file – Compressed  (default) 


*.pdf

PDF file – Uncompressed

*

*.xls

Excel file 

*

*.xls

Excel file (one sheet) 


*.txt

Text file 


*.bmp

Bitmap file 


*.html

Html file 


*.html

Html file (single)


*.svg

Scalable Vector Graphics file


*.csv

Comma Separated Value file 


*.txt

Custom Text file 


*.rpmf

Executable Meta file uncompressed


-

*.exe

Executable meta file 

*  Microsoft Excel (Office) or an alternative program such as; LibreOffice, OpenOffice, Ultra Office, etc. installed to save reports (Save report as a meta file report from the Reportman Print preview screen) to an Excel spreadsheet or Excel (one sheet) spreadsheet.

c)E-mail (Ctrl+E) – This will generate a Portable Document Format (pdf) file. It will also launch a blank E-mail message (using your system's default e-mail program) and insert the report (or document) as an attachment. 

The name of the report (or document) is automatically generated (for example, REPC526.pdf). It will also automatically be inserted in the "Subject" field and displayed in the title bar of the e-mail message. 

It is recommended that you add your own sensible subject to this in the "Subject" field. You still need to select a recipient (and other recipients, if necessary) and type a message before clicking on the Send button. 

3.Settings -

i)Show report page setup (F11) – This will display a “Dialog” screen on which you may do the Page setup, Print setup and Options (i.e. select the “Preferred save format”). 

ii)Show report parameters (F12)- This is the selection or options screen, on which you may select the options to include or exclude data in the report. 

Should the report have no report parameters (when it prints directly when you click on the Print button of the Reportman screen), the report has no options to change. This icon will then be inactive. 

If the report has an active Report parameters icon, you may click on it to change the report parameters. This will change the content of the report. 

4.Zoom -

i)Shows the report in real size (F6) – This will display the report in the actual size when it is printed.

ii)Adjusting the paper to fit the window width (F7) – The report will be stretched to fit the entire Preview window. If you resize the report (e.g. click on the Maximize button or on the Restore down button of the “Reportman preview” screen's titlebar), it will automatically be resized. 

iii)Scale to full page (F8) – This will display the full page (length and with) in the window. 

iv)Zooms out the view (- numeric keypad) – Each click will reduce the size. 

v)Zooms in the view (+numeric keypad) – Each click will increase the size. 

5.Search (Ctrl+F3) -

Enter text, numbers, amounts, special characters, etc. to find the matching results in the report. 

To close the Reportman preview screen, click on the Close button. Alternatively, click on the Close button of the Reportman preview screen's title bar.