Item Options allows items that are a combination of options (like colour and size) options can be defined in the Setup → System parameters → Stock information menu. 

These options are then linked to the Options stock item type (Edit → Stock items menu). When processing documents, the available options (options list) will be launched from the quantity fields when selecting documents. 

The Options with stock allows every entry to have a sales price, cost price, quantity and minimum stock level. This will also be used in generating purchases on supplier 1. 

Options setup

To create / add options: 

1.Click on the Setup → System parameters → Stock information  menu. The Stock information screen will be displayed.

2.Click on the Setup options button. The "Setup options" screen is displayed: 

TurboCASH4 - Stock information options setup

3.Click on the (Add) button. A record number will automatically be assigned. Enter the name for the Option, e.g. Colour, Size, Portion, etc. 

4.Click on the (Save) button. 

5.Double-click on the item to add the list of options and the extra prices. This may be the size, colours etc. The selling price of the first option (default option) should be zero, as this is the default selling price of the stock item to which this is linked. The extra prices for the other options (on the options list) are the extra prices to be added to the stock items default selling price.

6.Click on the (Save) button. 

7.Once finished with the options list, click on the OK button to save the list. 

8.Close the "Setup options" screen (click Close button on the title bar).

9.Close the "Stock information" screen and return to the Edit → Stock item screen. You may then link this option on the Options tab of the Stock item. 

Create Option item 

To create a Stock item - Option: 

1.Click on the Stock items button (Sidebar) or click on the Edit → Stock items  (F12) menu. 

2.Click on the New button. A blank Stock screen will be displayed. 

3.Select the "Option item" stock item type. The Stock entry screen is displayed as follows:

TurboCASH4 - Stock item - Option item type

The Options tab will be added for the "Option item" stock item type.

4.Enter the Stock code, Description, Barcode, Manufacturer, and Extra description, as necessary.

5.Select the Units

6.Apply invoice discount - This is applicable to Debtor (customer / client) accounts, as the percentage customer discount is specified on the Edit → Debtors (Accounting information tab) menu.

7.Reports - Stock group 1 / 2 - The reporting group to which you wish this Stock item to be allocated.

The description of Stock group 1 or 2 you have entered on the "Reporting group name" field on the Stock groups tab on the Setup → System parameters → Groups menu may be reflected in this list.

8.Preferred supplier 1 - Optional - Select a creditor (supplier / vendor) account and enter a supplier stock code, if applicable.

9.Preferred supplier 2 - Optional - Select a creditor (supplier / vendor) account and enter a supplier stock code, if applicable.

10.Click on the Ledger tab, if not already displayed. 
TurboCASH4 - Stock item - Option item type - Ledger tab

11.Enter or select the following options:  

a)Accounts - Tax and Ledger -  

Tax - Select the Input tax and Output tax accounts.

Ledger - Select the Sales account, Cost of sales and Stock control accounts. 

TurboCASH Tip

If you have added Tax classes in the Setup → System parameters → Stock information menu, you may select the Tax class applicable to this stock item. This will auto-fill  the Output tax, Input tax, Sales account, Cost of sales and Stock control accounts. 

b)Last invoice - The date of the last purchase or other document processed on which the Stock item was selected. This field will not display any date if it is a new item, or if no Stock items have been selected on any documents.

c)Default costgroup - This field is inactive. 

It will only be activated if Cost centre 1 and / or Cost centre 2 is added in the Setup System parameters Groups menu and Cost centres is activated. 

d)Weight - Optional - Enter Net weight and / or Gross weight, if applicable.

e)Selling prices - Enter the Selling price 1/2/3 exclusive or inclusive of Tax. The inclusive of VAT/GST/Sales tax will be calculated based on the percentage entered in your Output tax account. (if you selected that account in advance).

This should be the base selling price of your option items. The extra prices will be added to the base price.

This description should reflect your selling price descriptions as you have entered in the Setup → System parameters → Stock information menu. 

If you have for example entered: "Retail", "Wholesale" and "Cash" for these Selling prices, the Selling price 1 / 2 / 3 will be respectively displayed as such.

The amounts as entered in these fields will be displayed on Invoices, Credit notes and Quotes. When the cursor is displayed on the "Amount" fields, you may select any of the available selling prices you wish to charge your debtors (customers / clients). 

f)Value

i)Average cost - The average cost price of your Stock item cannot be entered at this stage. When you process purchases, the Average cost price will be automatically updated.

ii)Total cost - The total cost price of your Stock item cannot be entered at this stage. When you process purchases, the Total cost price will be automatically updated.

iii)Quantity on hand - The quantity, or number of Stock items on hand, cannot be entered at this stage. When you process purchases, the quantities will be automatically updated.

iv)Latest cost - The latest cost price of your Stock item can now be entered. When you process purchases, the Latest cost price will be automatically updated. 

Once you have created your new Stock items, you may enter the cost prices and quantities in the Stock Take-on option of the EditAdjust stock menu, if you have any Stock item records on a previous accounting system. 

v)Reorder level - 

vi)Reorder at

vii)Minimum

12.Click on the Options tab. 
TurboCASH4 - Stock item - Option item type - Options tab

13.Select the Options as added in the Setup options (Setup → System parameters → Stock information menu). 

14.Click on the Generate button to generate a list from the options list. It will generate the Combination name and the Extra price, etc.

15.Enter the Quantity on hand, Barcode, Reference, Latest cost, Reorder level and/or Reorder at, as required.

16.Click on the Save button to save this stock item. The Stock item list screen will be displayed.