The Financial Stock item type allows you to select a ledger account on the Accounts lookup when processing documents. Once you select a Financial entry Stock item type when processing documents, the Accounts lookup will be displayed. You may then select any general ledger account on the accounts lookup. It is recommended that the following accounts are selected on documents: 

Sales Documents (i.e. Invoices, Credit notes and Quotes) 

o Income Accounts - Selling Miscellaneous services and goods not trading stock. 

Purchase Documents (i.e. Purchases, Supplier returns and Orders) 

o Expense Accounts - e.g. Purchasing of Stationery (Consumables) 

o Asset Accounts - Purchasing Fixed Assets 

To create a Stock item - Financial entry: 

1.Click on the Stock items button (Sidebar) or click on the Edit → Stock items (F12) menu. 

2.Click on the New button. A blank Stock screen will be displayed.

3.Select the "Financial entry" stock item type. The Stock entry screen is displayed as follows: 
TurboCASH4 - Stock item - Financial entry type

4.Enter the Stock code, Description, Barcode, Manufacturer, and Extra description, as necessary.

5.Select the Units

6.Apply invoice discount - This is applicable to Debtor (customer / client) accounts, as the percentage customer discount is specified on the Edit → Debtors (Accounting information tab) menu.

7.Reports - Stock group 1 / 2 - The reporting group to which you wish this Stock item to be allocated.

The description of Stock group 1 or 2 you have entered on the "Reporting group name" field on the Stock groups tab on the Setup → System parameters → Groups menu may be reflected in this list.

8.Preferred supplier 1 - Optional - Select a creditor (supplier / vendor) account and enter a supplier stock code, if applicable.

9.Preferred supplier 2 - Optional - Select a creditor (supplier / vendor) account and enter a supplier stock code, if applicable.

10.Click on the Ledger tab, if not already displayed. 
TurboCASH4 - Stock item - Financial entry type - Ledger tab

11.Enter or select the following options:options:  

a)Accounts - Tax and Ledger -  

Tax - Select the Input tax and Output tax account. 

Ledger - Select the Sales account. The Sales account as well as the Cost of sales and Stock control accounts are disabled. 

TurboCASH Tip

If you have added Tax classes in the Setup → System parameters → Stock information menu, you may select the Tax class applicable to this stock item. This will auto-fill  the Output tax, Input tax, Sales account, Cost of sales and Stock control accounts. 

When selecting the "Financial entry" stock type on the Document entry screen, the correct accounts may be selected on the Accounts lookup. 

b)Last invoice - The date of the last purchase or other document processed on which the Stock item was selected. This field will not display any date if it is a new item, or if no Stock items have been selected on any documents.

c)Default costgroup - This field is inactive. 

It will only be activated if Cost centre 1 and / or Cost centre 2 is added in the Setup System parameters Groups menu and Cost centres is activated. 

d)Weight - Optional - Enter Net weight and / or Gross weight, if applicable.

e)Selling prices - Enter the Selling price 1/2/3 exclusive or inclusive of Tax. The inclusive of VAT/GST/Sales tax will be calculated based on the percentage entered in your Output tax account. (if you selected that account in advance).

This description should reflect your selling price descriptions as you have entered in the Setup → System parameters → Stock information menu. 

If you have for example entered: "Retail", "Wholesale" and "Cash" for these Selling prices, the Selling price 1 / 2 / 3 will be respectively displayed as such.

The amounts as entered in these fields will be displayed on Invoices, Credit notes and Quotes. When the cursor is displayed on the "Amount" fields, you may select any of the available selling prices you wish to charge your debtors (customers / clients). 

f)Value

i)Average cost - The average cost price of your Stock item cannot be entered at this stage. When you process purchases, the Average cost price will be automatically updated.

ii)Total cost - The total cost price of your Stock item cannot be entered at this stage. When you process purchases, the Total cost price will be automatically updated.

iii)Quantity on hand - The quantity, or number of Stock items on hand, cannot be entered at this stage. When you process purchases, the quantities will be automatically updated.

iv)Latest cost - The latest cost price of your Stock item can now be entered. When you process purchases, the Latest cost price will be automatically updated. 

Once you have created your new Stock items, you may enter the cost prices and quantities in the Stock Take-on option of the EditAdjust stock menu, if you have any Stock item records on a previous accounting system. 

v)Reorder level - 

vi)Reorder at

vii)Minimum

12.Click on the Save button to save this stock item. The Stock item list screen will be displayed.