Copy from Set of Books

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This option allows you to copy the all data (settings, master files (i.e. accounts, debtors, creditors, stock items), transactions in batches (posted and unposted), documents (updated or not updated), budgets, repeating transactions, user reports, etc.) into the Set of Books from which this feature is initiated.

This feature will import all the data into a current Set of Books. It will replace all the files in the active (opened) Set of Books from which the Copy from Set of Books option was initiated, with that of the selected Set of Books. This facility will create 2 identical Sets of Books on your system. The data, reports, etc, will be exactly the same for both the Sets of Books (copied from and Copied into).

Should you wish to create a new Set of Books, you may use the following options on the File menu:

Create a Set of Books (Copy an existing Set of Books option) - To create a copy of an existing Set of Books.

Save As - To save a copy of an existing Set of Books.

This operation cannot be undone. Once you have copied another Set of Books into the active (opened) Set of Books, all existing data will be lost and replaced with new data. Before you start to use this facility, it is advisable to -

Make absolutely sure that the correct Set of Books is opened.

Make any backups of the Set of Books, if necessary.

Do a Data Integrity Check on the Set of Books you wish to copy from, to check that the Set of Books is not corrupted.

To copy data from another Set of Books:

1.Click on the Tools → Global Processes → Copy from Set of Books menu. The Set of Books screen (the same screen as the one to Open a Set of Books) is displayed:

If a Set of Books is not located in the TCASH4/books or other directory where TurboCASH is installed, (elsewhere on your system) the name of the Set of Books is displayed in a blue colour.

2.Select the Set of Books which you would like to copy the data from.

If the Set of Books you need to copy from, is not listed on the Set of Books screen, click on the Browse icon to select from any other Directory.

You may click on the Properties icon to view the holding Directory for the Set of Books selected on the list. If you click on the Properties icon, the following screen is displayed:

Once done, click on the Cancel button to close (exit) this screen.

3.Click on the Open button. All the data in the selected Set of Books will be imported (replace all existing data) into the Set of Books you are working in.

Once this process is finished, it is recommended that: -

Do a Data Integrity Check on the Set of Books you wish to copy from, to check that the Set of Books is not corrupted.

Generate some reports to check that the data is correct. You may, for example, generate a trial balance on both Sets of Books to compare the figures.

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