Batch Selection Screen - Context menu

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Right-click on the Batch Type Selection screen for easy access on the context menu to initiate or perform the following batch processing options:

1.Print - Print a list of the transactions in any selected batch (journal) which is not already posted (updated) to the ledger.

2.Edit - Open any selected Batch Entry screen on which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.

3.Balance batch - Balance the transactions entered into a selected batch, or to generate balancing entries (transactions).

4.Post batch - Post (update) the transactions entered into a selected batch to the ledger.

5.Erase batch - Delete the selected batch (journal), including all the transactions in the selected batch (journal).

6.Change alias - Specify or change the name of the alias for the selected batch (journal).

7.Delimited file import - Import the transactions from a valid delimited file into the selected batch (journal).

8.Write delimited file - Write or export the transactions entered or imported in a batch to a delimited file. The transactions may be imported into a selected batch from a valid delimited file.

9.Reverse batch - The amounts of the transactions already entered or imported in the debit columns or credit columns of a selected batch (journal) may be reversed or transferred from the debit column to the credit column and vice versa.

10.Posted batches import - Import the transactions from a valid file format, if the transactions of a batch (journal) which have already been posted (updated) to the ledger, was exported in the Export - Posted Batches option.

11.Delete balance - Delete the balancing entries (transactions), if the selected batch (journal) is already balanced.

12.Trial balance - Generate a trial balance for only the unposted transactions (entered or imported into batches, which have not already been posted (updated) to the ledger). You may also select to include the unposted transactions, as well as the posted transactions, or to include only the posted transactions in the trial balance.

13.Sort by date - If the transactions have not been entered or imported in the ascending date sequence, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected batch (journal).

14.Posted Batch Type - Generate batch type (journal) reports for the transactions which have been posted (updated) to the ledger in all batches or a specific batch.

If any invoices and credit notes have been updated to the ledger, these transactions will be included in the batch type report for the sales journal (or other batch (journal)) selected on the Setup → System parameters → Documents menu.

If any Purchase documents and Supplier Returns documents have been updated to the ledger, these transactions will be included in the batch type report for the Purchase Journal (or other batch (journal)) selected on the Setup → System parameters → Documents menu.

Should your business be a retail entity which is trading in stock items, and you create documents for stock and /or service items, from your stock item code file, you should not enter the transactions for stock items in the Sales Journal or the Purchase Journal. The same applies for Credit Notes in the Sales Returns, Debtor Allowances Journal, etc. or for Supplier Returns documents in the Purchase Returns, Creditor Allowances Journal, etc. The following source documents for stock item transactions must be entered in the Input → Documents menu:

Invoices

Credit Notes

Purchases documents

Supplier return documents

These documents may be printed and handed to your debtors (customers) and creditors (suppliers). These documents, will once it is posted (updated) to the ledger, create the transactions in the sales and purchase journals for you.

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