Backup a Set of Books
The Backup / Restore option will backup your data onto disk or your hard drive in a tcBackup.exe file. This option uses the Vclzip to compress or zip the size of files contained in the backup file.
Backup files are used to Restore a Set of Books to the set of data from which the Backup File was created. Backups are copies of your data that you make on a regular basis.
You will need backups in case of file corruption, hardware failures and other errors.
TurboCASH4 also allows you to create a backup file and send it directly via e-mail. You may also select to create the tcBackup.exe (self-executable) or a tcBackup.zip file format. The zip backup file format allows you to send a backup file via e-mail in cases where your Internet firewall settings will not allow you to send and receive *.exe files.
As a general rule, it is good practice to back up often, preferably upon closing the program. Backing up can be to CD-ROM, USB-Drive, stiffy disk or floppy disk. Backing up to your hard disk is also a good practice but the best backup is not stored on your computer. (In case of a hard drive failure!!)
It is also recommended that you complete a BACKUP in the following instances:
•Prior to performing any major processes, such as Delete a Set of Books on the File menu and Global processes (Clear / Reset, Do year end, Transfer Balances) on the Tools menu.
•Old data on your previous version of TurboCASH4 or other accounting package (Pastel 5.2) prior to conversion to TurboCASH4.
•On a regular basis: Depending on your need and volume of work. The following minimum is recommended:
•2 - 3 sets daily re-used weekly or every 3rd to 4th day.
•2 weekly sets - re-used every 3rd week.
•12 Monthly sets - done at the end of each month, and re-used each year.
•1 set prior to year-end and kept permanent.
The very same backup disks or backup files on your hard drive are used to restore your data in your Set of Books. If you do not make regular backups, you may have to re-enter thousands of transactions and general ledger, debtor, creditor and stock information.
To create a Backup file:
1.Click on the Backup / Restore icon; or click on the File → Backup / Restore Set of Books menu. If a Set of Books is open on your system, TurboCASH4 will automatically close the Set of Books and the Backup Set of Books screen is displayed:
2.Select the Backup option, if not already selected.
3.Select the Name of the Set of Books you wish to Backup.
4.You may over type the tcBackup File Name with a name of your own.
The date and time of your operating system is automatically inserted in the file name (e.g. MY-BOOKS202104041721.exe) after the default tcBackup file name.
(In this example, the date and time format is YYYYMMDD followed by the Hour and Minutes). The format may differ if your operating system's short date style or format is set different.) It is recommended that this date and time not be over typed, if you enter a name for your backup file. You may then later select that file name to restore a Set of Books from. TurboCASH4 will by default create a tcBackup file in the *.exe file format.
If you need to create the Backup file in the *zip file format remove the tick in the field.
5.Select the Drive to Backup to.
The default backup path (drive or folder) for a Set of Books as set in the Setup → Preferences → Backup path menu, will be displayed. If you have not set the default backup path, the default system drive will be displayed. You may select any other drive or folder on your system.
6.Click on the Backup button to start the backup process. While the Backup process is running, the files are backed up from and added on your backup disk or location on your hard drive or network drive will be displayed. When the backup process is completed, an information screen “The Backup process is completed” will be displayed.
7.Click on the OK button and click on the Close button on the Backup Set of Books screen. You may also press the Esc key on your keyboard to exit the Backup Set of Books screen.