Vendors - Graph (Reports menu)

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The Graph - Vendors per week displays the debit and credit transaction totals of all vendor accounts per week in a bar chart.


To print a Graph - Vendors per week:

1.On the Reports ribbon, select Reports → Vendors → Graph.

2.Select the Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include in the graph.

3.Click on the OK button.

An example of the Graph - Vendors per week, is as follows:

The Outstanding amount should balance with the  Vendor's control account on all reports, if the same periods are selected.

The details are as follows:

1.Vertical Axis -

a)Negative amounts - Purchase documents and credit journal transactions (e.g. take on opening balances, adjustments, refunds (payments received from vendors), Generate multiple transactions (i.e. Vendors with charge amount), etc. per week.    

b)Positive amounts - Supplier returns, payments and other debit transactions (e.g. adjustments, etc. per week).

2.Horizontal Axis - This is the Number of the Week in the calendar year (1 to 52).

3.Totals

a)Purchases/Credit Transactions - The total amount value of Purchase documents and credit transactions for the entire period.

b)Payments/Supplier returns/Debit Transactions - The total amount value of Supplier return documents and debit transactions for the entire period.

c)Outstanding - This is the difference (movement) of the debit and credit transactions. A negative figure indicates that there are more Purchases and credit transactions than Supplier returns, payments and debit transactions for the period.  

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