Journal entry selection screen - Context menu

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Right-click on the Journal type selection screen for easy access on the context menu to initiate or perform the following journal processing options:

1.Print - Print a list of the transactions in any selected journal which is not already posted (updated) to the ledger.

2.Edit - Open any selected Journal entry screen on which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.

3.Balance journal - Balance the transactions entered into a selected journal, or to generate balancing entries (transactions).

4.Post journal - Post (update) the transactions entered into a selected journal to the ledger.

5.Erase journal - Delete the selected journal, including all the transactions in the selected journal.

6.Change alias - Specify or change the name of the alias for the selected journal.

7.Delimited file import - Import the transactions from a valid delimited file into the selected journal.

8.Write delimited file - Write or export the transactions entered or imported in a journal to a delimited file. The transactions may be imported into a selected journal from a valid delimited file.

9.Reverse journal (D<-->C) - The amounts of the transactions already entered or imported in the debit columns or credit columns of a selected journal may be reversed or transferred from the debit column to the credit column and vice versa.

10.Posted journals import - Import the transactions from a valid file format, if the transactions of a journal which have already been posted (updated) to the ledger, was exported in the Export - Posted Journals option.

11.Delete Balance - Delete the balancing entries (transactions), if the selected journal is already balanced.

12.Trial balance - Generate a trial balance for only the unposted transactions (entered or imported into journals, which have not already been posted (updated) to the ledger). You may also select to include the unposted transactions, as well as the posted transactions, or to include only the posted transactions in the trial balance.

13.Sort by date - If the transactions have not been entered or imported in the ascending date sequence, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected journal.

14.Posted journal type - Generate journal type reports for the transactions which have been posted (updated) to the ledger in all journals or a specific journal.

If any invoices and credit notes have been updated to the ledger, these transactions will be included in the journal type report for the sales journal (or other journal) selected in Setup → Documents setup.

If any Purchase documents and Supplier return documents have been updated to the ledger, these transactions will be included in the journal type report for the Purchase journal (or other journal) selected in Setup → Documents setup.

Should your business be a retail entity which is trading in inventory items, and you create documents for inventory and / or service items, from your inventory item code file, you should not enter the transactions for inventory items in the Sales journal or the Purchase journal. The same applies for Credit notes in the Sales returns, Customer allowances journal, etc. or for Supplier return documents in the Purchase returns, Vendor allowances journal, etc. The following source documents for inventory item transactions must be entered in Action → Documents:

Invoices

Credit notes

Purchases documents

Supplier return documents

These documents may be printed and handed to your customers and vendors. These documents, will once it is posted (updated) to the ledger, create the transactions in the sales and purchase journals for you.

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