Guidelines to Configure a Set of Books

If you choose to work with one of the pre-created sets of books in TurboCASH, most of the settings and defaults have already been set. Getting started entails little more than the entry of a few basic details and the selection of some basic options:

1.Create your Set of Books - TurboCASH allows you to create a Set of Books within minutes by copying an existing structure.

2.Settings and Defaults - TurboCASH will use these parameters and defaults to display and perform certain functions for you.  

a)Company info - Enter your contact information and registration details and set the defaults for your Tax (if you are registered for Sales Tax.)

b)Reporting dates - Set the starting date for your financial year and the accounting periods for which you may generate financial reports.    

c)Reporting account groups - Add or edit any reporting account groups for your Accounts to further classify the 5 Financial categories.

d)Financial categories - Link your Reporting account groups (e.g. Income, Other income, Expenses, Capital, Long-term liabilities, Current liabilities, Fixed assets and Current assets) to the 5 Financial categories (i.e. Income, Expenses, Capital, Assets and Liabilities).  

e)Batch types - Add, edit or delete any batch types (journals) in which you wish to enter transactions.

f)Access control and passwords (Optional) - Set passwords and access control for your users.

g)Internet Set-up (Optional) - Configure your e-mail account to send reports, lists and documents over the Internet.

h)Documents setup - Set the Document numbers, messages and check the Batch types for your Documents (Invoices, Credit notes and Quotes for Customers and Purchases, Supplier returns and Orders for Vendors).

i)Salespersons - Add any salespersons that may sell your inventory or processing documents.

j)Stock information - Define your selling prices and units of stock. You also need to set the Cost of sales settings for your Stock items.

k)Set Preferences -

i)Backup – Select the drive/path/folder for your backup files.

ii)Printer – Set the default printer and paper sizes.

iii)Data Parameters – Set the defaults for both entry and display.

3.Customize your Chart of Accounts - Your Set of Books will have a standard Chart of Accounts. Add or delete any accounts to suit your specific needs.

4.Create Customers

5.Create Vendors

6.Create Stock items - Create your Inventory items.

7.Enter Opening Balances for your accounts and trading inventory items, if you trade in stock.

8.Start processing your daily transactions.

9.Generate reports to evaluate your activities.

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