Some of the screens, themes and periods and tax percentages, for Point-of-Sales, is not in line with the rest of the documentation. 

This lookup or search can only be launched from the “Point-of-Sale invoice entry” screen. Any selected stock item will be added or transferred into the transaction field of the “Point-of-Sale invoice entry” screen.

The “Lookup” can be launched from the following places on the Point-of-Sale invoice entry” screen:

•Click on the F3: Lookup icon

F3

•Alternatively, you may click on the “Barcode” field at the bottom left hand side of the “Point-of-Sale invoice entry” screen. 

The “Lookup” screen is displayed:

pos-lookup

If the cursor is in the field of a transaction row or line, the “Lookup” screen for Stock items will be displayed.

To select a code, you may enter or type any valid code, description or barcode to select the stock item, which you need to add to the POS Invoice. The screen will automatically be closed.

To close or exit this screen manually, you may click on the Close button on the title bar or press the Esc key. 

The values and fields, are as follows:

1.Code - “Code” is the default option. You may select the “Description, Barcode, Description and Extra description” or “Code, Description and Extra description” option. This will allow you to enter any valid values for a stock item. If you click on the Search button, it will list only those stock items matching the value entered. 

2.Operator - None is the default. You may select an operator (i.e. and / or). These operators will add another field where you may enter values to filter the stock items. If you click on the Search button, it will list only those stock items matching the values entered in the first search values field and / or the values entered in the second search values field. 

3.Stock group 1 - You may select a stock group 1 (created / added in Groups - Stock group 1 (Setup ribbon) and linked to the stock item). This will only list those stock items linked to Stock group 1. 

4.Stock group 2 - You may select a stock group 2 (created / added in Groups - Stock group 2 (Setup ribbon) and linked to the stock item). This will only list those stock items linked to Stock group 2. 

5.Search by: Code, Description and Barcodes is the default options. If any of these are selected (ticked), it will change the sort sequence in which the stock items are listed. 

The Auto-select tick box will only be displayed when the   (right-click) is selected (ticked). The “Auto-select” option allows you to enter any keys to filter by stock code, description, barcode, etc.

6.Statusbar - This bar is located right at the bottom of the “Lookup” screen. It will display the following details for the selected stock item: 

a)Cur: This displays the current actual quantities on hand for the selected stock item. This is the totals of the “Quantity on hand” field of the “Values” section on the Ledger tab of the Stock items (Action ribbon), (as updated by posted documents) PLUS any unposted purchase documents. 

b)Quote: This displays the quantities of any open / unconfirmed quotes which have not yet been converted to invoices. 

c)Order: This displays the quantities of any open / unconfirmed orders which have not yet been converted to purchase documents. 

d)Exp: This displays the expected quantities on hand for the selected stock item. This is the current quantities on hand for the selected stock item. This is the totals of the “Quantity on hand” field of the “Values” section on the Ledger tab of the Stock items (Action ribbon) LESS the quantities of any open / unconfirmed quotes which have not yet been converted to invoices PLUS the quantities of any open / unconfirmed orders which have not yet been converted to purchase documents. 

e)P1: This displays the “Selling price 1” field of the “Selling prices” section on the Ledger tab of the Stock items (Action ribbon). The price is displayed as exclusive of Tax (VAT/GST/Sales tax) and the price is displayed as inclusive of tax (VAT/GST/Sales tax) between brackets. 

f)P2: This displays the “Selling price 2” field of the “Selling prices” section on the Ledger tab of the Stock items (Action ribbon). The price is displayed as exclusive of Tax (VAT/GST/Sales tax) and the price is displayed as inclusive of tax (VAT/GST/Sales tax) between brackets. 

g)P3: This displays the “Selling price 3” field of the “Selling prices” section on the Ledger tab of the Stock items (Action ribbon). The price is displayed as exclusive of Tax (VAT/GST/Sales tax) and the price is displayed as inclusive of tax (VAT/GST/Sales tax) between brackets. 

h)LP: This displays the Latest cost (last cost price) field of the Values section on the Ledger tab of the Stock items (Action ribbon). The price is displayed as exclusive of Tax (VAT/GST/Sales tax) and the price is displayed as inclusive of Tax (VAT/GST/Sales tax) between brackets.