Allocate and link transactions in batches

By default, the "Open item selection" screen will be launched when allocating credit transactions (e.g. payments made on account or supplier returns, etc.) to credit transactions (e.g. Purchases, Supplier returns, and other credit transactions such as, charge amounts, etc.).  

It will list all the transactions with outstanding amounts. You need to select the specific purchase transaction or or other transaction for which, you are making the payment.

Should you have any Open item creditors, an "Open item selection" screen will appear, listing all credit transactions, as well as the outstanding balances of transactions for the creditor you have selected in the account field, if this creditor (supplier / vendor) account is created as an Open item creditor. 

payments-batch-open-item-selection


You may select (tick) the “Not open item batch” field (F10:Setup - “Options for this batch” - Advanced tab) to de-activate the open item feature in batches

After entering the payments in the Payments journal, the transactions will be displayed as follows: 

payments-batch-open-item-linked

If a transaction for a creditor in the payments journal is linked to an transaction on the "Open item selection" screen, the transaction will be displayed in a peach background colour.