The stock entry form is basically similar for all stock items (inventory items) for all stock item types. Depending on the selected stock item type, some fields on the Ledger tab, may be disabled and some fields may be hidden. 

For some stock item types, additional tabs may be added, e.g. Option items, BOM and Linked items.

To create a Default stock item: 

1.On the Action ribbon, select Stock items (F12). The "Stock item" list screen will be displayed. 

2.Click on the New button. A blank Stock item form for the "Default" stock item type is displayed: 

3.Enter and select the following:

a)Stock code - Enter any code for your stock item. You may enter a stock code of up to 15 characters. 

You need to plan the Stock item codes to optimise this facility in TurboCASH. 

b)Description - Enter a description for the stock item.

c)Expected quantity - This field cannot be edited. It indicates the expected quantity. It is calculated as follows: 

Current stock quantity minus quantities in open (unconfirmed) Quotes plus quantities in open (unconfirmed) Orders. 
In this example, the expected quantity of 8, is the current quantity = 6 - 1 in open (unconfirmed) Quotes + 3 in open (unconfirmed) Orders.

d)Disabled - By default, all Stock items are active (enabled) when Stock items are created or edited. Select this field if you (or any of your salespersons) do not want to process any documents for a stock item. Select this field to hide the Stock item from the Item lookup when processing new documents. This will speed up document processing.

You will still be able to update (post) any unposted documents, which include transactions for the disabled Stock item, to the ledger. 

You may select the disabled Stock items on the Stock item lookup when generating Stock, Sales analysis and Purchase analysis reports and view the transactions of disabled Stock items. You may de-select this field at any stage, when necessary to continue processing documents for the Stock item. 

e)Apply invoice discount - Do not select. This is applicable to debtor (customer / client) accounts, as the percentage customer discount is specified on the Accounting information tab - Debtors (Action ribbon).

f)Barcode - Enter the barcode, if applicable. 

The EAN13 Barcode validates for 13 numbers (the last number is a checksum number). If the Barcode is incorrect, the labels will not be printed. 

e)Manufacturer - You may enter any additional information or description of the manufacturer (e.g. the name of the manufacturer). This is optional.

f)Type - Default is the default stock item type. 

The default stock item type is recommended for trading stock. If it is not trading stock, you may select one of the following stock types: 

Financial entry 


Sales (no stock) 


Purchases (no stock) 

In addition to the above-mentioned stock types, you may also select the following stock types: 


oOption item 

oOption item (no stock) 

Bill of Materials (BOM) 


oBOM (Production) 

Linked Sale

Once a transaction has been processed for a stock item, this field will be disabled. 

g)Units - Leave blank or select any unit e.g. each, hours, boxes, etc., which you wish to be displayed on your purchase documents. These Units of your Stock items such as: each, hours, boxes, etc., are setup in Stock information (Setup ribbon).

h)Extra description - You may enter any additional information or description (up to 255 characters) for the stock item, as necessary. This is optional.

i)Reports - Stock group 1 / 2 - The reporting group to which you wish this Stock item to be allocated. 

The description of Stock group 1 or 2 you have entered on the "Reporting group name" field on the Stock groups tab on Groups (Setup ribbon) may be reflected in this list.

k)Preferred supplier 1 - The main creditor (supplier / vendor) you purchase stock items from, may be selected. You may enter the supplier's stock code, if applicable.

l)Preferred supplier 2 - If you have a backup or alternative supplier, you may select the creditor (supplier / vendor) and enter the supplier's stock code, if applicable.

4.Click on the Ledger tab, if not already displayed.