Once the creditor (supplier / vendor) delivers the Order, it can then be confirmed and converted to a Purchase. Once a Order is confirmed and converted to a Purchase document, you may need to edit the Purchase, before you update (post) the Purchase to the ledger.

Quotes may also be confirmed in the Input → Confirm menu on the Action ribbon.

(Shift+F3). 

If the Document posting option is selected (ticked) on the Documents tab of Access control (Setup ribbon), the caption of the Posting button, will change to Confirmation button if Quotes and Orders are selected as the document type.

The Documents Confirm quotes and orders option on the context menu, is only available, if the Quotes or Orders document type is selected.

To confirm Order(s):

1.Select the "Orders" document type.

2.Select the Order(s) to confirm.

If you need to select multiple Orders, press the Shift key and click on each Order, you need to confirm.

documents-context-confirm-orders

3.Right-click and select Documents Confirm quotes and orders option on the context menu. A confirmation message will be displayed.

 "Do you wish to: (2) Quotes Confirmation" (where (2) is the number of documents selected).

4.Click on the Yes button to continue. A confirmation message will be displayed. 

 "Do you wish to delete this Quotes?" 

If you click on the No button, the selected Quotes will still be confirmed and converted to Invoices. These Quotes will still be available to edit. 

You may delete the Quotes manually in Edit → Delete → Documents menu on the Action ribbon.

5.Click on the Yes button to continue. 

6.The converted Orders will be available will be available as unposted Purchases. 

You need to check and edit the Messages in the Document header, if necessary. 

The source document, Order number (e.g. "Ref:OR000002") will be added to the third Message line in the Document header  of the Purchase.