This option allows you to print a list of all posted and unposted sales documents (i.e. Invoices, Credit notes and Quotes) by debtor (customer / client) account and purchase documents (i.e. Purchases, Supplier returns and Orders) by creditor (supplier / vendor) account. 

It will list the references as entered in the "Your reference" field of "Document entry" screens as well as the Output tax or Input tax for each document. 

It is recommended that these batch entry reports are printed and archived (PDF) for record and audit purposes.

Report options

To print Document listing reports

1.On the Reports ribbon, select Reports → Documents → Document listing

document-listing-options

2.Select the following:

a)Period - Select the period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates.

b)Document type - By default, "Invoice" is selected. You may select sales documents (i.e. "Credit note" or "Quote") or purchase documents (i.e. "Purchase, Supplier return" or "Order").  

c)Sequence - Select "Document no., Date, Tax inclusive, Tax exclusive, Link tax, Posted, Unposted" or "Your reference" to sort the order in which you need to print the document listing.

3.Click on the OK button. 

Printed example : Document listing - Invoice

An example of the "Document listing - Invoice" - report, is as follows:

document-listing-print

If Quotes were selected, the "Posted" column will list the "Confirmed Quotes" as, "Yes". Unconfirmed Quotes will be listed as "No", since Quotes cannot be (posted) updated to the ledger. Quotes need to be confirmed, which will then convert the Quote to an Invoice.