Some of the screens, themes and periods and tax percentages, for Cost centres, is not in line with the rest of the documentation. 

To check and illustrate the use of Cost centres in TurboCASH5, the following updated Tutorials Sets of Books are included in the ".../bin/Tutorials/COST-CENTRES" folder:

1.COST-CENTRES-A - Includes unposted batches and documents. No budget figures is entered.

2.COST-CENTRES-B - Includes posted batches and documents. Budget figures is entered.

A Warning message will be displayed when opening these Tutorial Sets of Books:

"E-mail address per document Unregistered version! Please buy this plugin at https://www.osfinancials.org/en/webshop and support the TurboCASH development"

These Tutorial Sets of Books can be opened in TurboCASH5 and is based on the Cost centres manual for TurboCASH5.2 ; which is available as a download at sourceforge. 

Cost centres allows you to allocate and report on costs allocated to a specific cost centre or cost group which may be recoverable from a specific department, contract, job, task, etc. 

In addition to the standard reporting in TurboCASH / osFinancials, Cost centres can be used to report on specific business areas, departments, units, etc.  

Each cost centre can have his own budget and transactions such as expenses, etc. can be incurred at cost centre level.  

The use of Cost centres in TurboCASH5 is optional. By default Cost centres is not activated.


Configure Cost centres

Before you may use this option in TurboCASH, you first need to create cost codes (cost groups, or cost centres).

Once this is done; you may activate these in specific batches (journals) and documents. Processing transactions in batches and / or documents, allows you to select specific cost centres for each transaction.

You may then print various reports for these cost centres (Cost centre 1 and / or Cost centre 2).


List of Transactions and Budgets 

For your convenience, the budget figures, transactions in batches, purchase documents and sales documents, used in this documentation, is listed. This is used to illustrate the options on reports.

Budget figures for Cost centres

In this example, the budget is allocated to the cost centres.

Total Budget

Cost centre A1

Cost centre B1

Account Allocation

Description

Annual

Monthly

Annual

Monthly

Annual

Monthly

010-000

Sales

-120 000

-10 000

-72 000

-6 000

-48 000

-4 000

100-000

Cost of sales 

48 000

4 000

36 000

3 000

12 000

1 000

GROSS PROFIT

72 000

6 000

-36 000

-3 000

-36 000

-3 000

200-000

Bank charges

480

40

480

40



205-000

Depreciation

600

50

600

50



210-010

Fuel & oil

1 200

100

1 200

100



210-020

Maintenance

1 800

150

1 800

150



210-030

Repairs

2 400

200

2 400

200



220-000

Rent

6 600

550

4 200

350

2 400

200

225-000

Salaries and wages

6 000

500

3 000

250

3 000

250

230-000

Stationery

120

10

120

10



TOTAL EXPENSES

19 200

1 600

13 800

1 150

5 400

450

NET PROFIT

-52 800

-4 400

-22 200

-1 850

-30 600

 -2 550

The entire budget is allocated split and allocated into the 2 Cost centres (added in “Cost centre 1” group), e.g. “Cost centre A1” and “Cost centre B1”. 

Posted transactions - Batches

For the purposes of this illustration, the following 3 payments were made, and allocated to cost centres (in the ABC-Payments batch) as follows:

Ref. no.

Date

Description

Account

Cost centre 1

Tax

Dr

105

2018-03-30

Petrol - Bakkie

Fuel & Oil

Cost centre A1

No tax

120,00

106

2018-03-30

Rent March 2018

Rent 

Cost centre A1

Input Tax- 14%

399,00

106

2018-03-30

Rent March 2018

Rent 

Cost centre B1

Input Tax- 14%

228,00

107

2018-03-30

Salary March 2018

Salaries and wages

Cost centre A1

No tax

300,00

107

2018-03-30

Salary March 2018

Salaries and wages

Cost centre B1

No tax

300,00

Posted transactions - Documents

Purchase documents

For the purposes of this illustration, the following Purchase documents were processed, allocated to “Cost centre A1”, and posted (updated) to the ledger: 

Salesperson - Russell

Salesperson - Tracy

Salesperson - Russell

Salesperson - Russell

2018/03/14  Purchase PU000001

2018/03/15  Purchase PU000002

2018/03/17  Purchase PU000003

2018/03/18  Purchase PU000004

From: ABC-Service-Centre

From: ABC-Office Supplies

From: A-ONE Suppliers

From: BEST Suppliers

Reference: AAB234GP

Reference: IN0014

Reference: 4562

Reference: 3532

Service - Delivery van              400,00




5 x New Tyres 

Fitting and balancing              600,00

Install - Built-in cupboard   1 500,00                     

3 Drill presses                    1 500,00                          

2 Compressors                   2 000,00                           

Total Excluding Input Tax     1 000,00




Input Tax - 14%                        140,00                                 

Input Tax - 14%                       210,00                                    

Input Tax - 14%                    210,00                                 

Input Tax - 14%                    280,00 

Total                                    1 140,00                                                  

Total                                    1 710,00                                                     

Total                                 1 710,00                                                  

Total                                 2 280,00                                                     

Sales documents

For the purposes of this illustration, the following Invoices were processed, allocated to “Cost centre B1” and posted (updated) to the ledger: 

Salesperson - Russell

Salesperson - Tracy

Salesperson - Russell

Salesperson - Tracy

2018/03/13  Invoice IN000001

2018/03/14   Invoice IN000002

2018/03/15  Invoice IN000003

2018/03/16   Invoice IN000004

To: Mr. AB Green

To: MAC Shop Decor Specialists

To: Mr. AB Green

To: Mr. Mike Davies

Reference: AB-IN-110

Reference: IB-101

Reference: PH-101

Reference: IB-102

Comment: 

Paint - White

Comment: 

3 White cupboards with 6 drawers

Comment: 

Paint - Green

Comment: 

Install 6 cupboards

Paint outside of house         1 000,00                          

Install - Built-in cupboard   1 500,00                     

Paint outside of house        1 000,00                          

Install - Built-in cupboard  1 500,00                           

Output Tax - 14%                   140,00                                 

Output Tax - 14%                  210,00                                    

Output Tax - 14%                  140,00                                 

Output Tax - 14%                 210,00 

Total                                   1 140,00                                                  

Total                                  1 710,00                                                     

Total                                 1 140,00                                                  

Total                                 1 710,00                                                     

For the purposes of this illustration, the following Invoices were processed, allocated to “Cost centre A1” and posted (updated) to the ledger: 

Salesperson - Russell

Salesperson - Tracy

Salesperson - Russell

Salesperson - Tracy

2018/03/17  Invoice IN000005

2018/03/18  Invoice IN000006

2018/03/19 Invoice IN000007

2018/03/20  Invoice IN000008

To: Mr. Mike Davies

To: Mr. Roger Smith

To: Mr. Mike Davies

To: Mr. Roger Smith

Reference: D-101

Reference: C-102

Reference: C-103

Reference: D-102





1 Drill press                         1 000,00                          

2 Compressors                    3 000,00                     

1 Compressor                    1 500,00                          

2 Drill presses                   2 000,00                           

Output Tax - 14%                   140,00                                 

Output Tax - 14%                  420,00                                    

Output Tax - 14%                210,00                                 

Output Tax - 14%                280,00 

Total                                   1 140,00                                                  

Total                                  3 420,00                                                     

Total                                1 710,00                                                  

Total                                2 280,00