The following transaction reports, may be printed for Cost centres: 

1.Ledger - Transactions - Standard 

2.Ledger - Transactions - Extra Details 

3.Debtor - Transactions - Standard 

4.Debtor - Transactions - Extra Details 

5.Creditor - Transactions - Standard 

6.Creditor - Transactions - Extra Details 

Ledger - Transactions - Standard / Extra details 

The “General ledger transactions - Extra details” report is similar to the “General ledger transactions - Standard” report, but displays extra details of the Contra accounts (i.e. Account code, Account description, Contra account code and Description as well as the Tax account code and Description). For example, "D1ABGRE Mr. AB. Green,T850010, Output Tax - 14%", etc. 

To print General ledger transactions - Standard / Extra details reports: 

1.On the Reports ribbon, select Reports → Ledger → Transactions

2.Select the "General ledger transactions - Standard" or "General ledger transactions - Extra details" report. 

cost-centre-transactions-extra-options-all

3.Select the following options: 

a)Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include transactions in the report. 

b)From ... To - Select a general ledger account or a range of general ledger accounts, to include in the report. 

c)Sequence - Select "Account" to print the report by account code or "Description" to print the report by account description (name). You may also select "Reporting group 1" or "Reporting group 2" to print the accounts according to the the “Account group 1” or “Account group 2” as added in Groups (Setup ribbon) and linked to the Accounts (Action ribbon). 

d)Include zero balances - If this option is not selected (not ticked), it will list only the transactions for accounts which has transactions and / or balances. Tick this option to include opening balances (closing balances before the selected periods / dates). 

Opening and Closing balances will not be displayed for Income and Expense account types. It will only be displayed for Balance sheet accounts. 

e)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

f)Cost centre 1 - Will be listed, as Cost centres have been added to “Cost centre 1” (Groups (Setup ribbon)). You may select these Cost centres, to include in the report. 

g)Cost centre 2 – The “Empty” tick box and no cost centres will be listed, since no Cost centres were added in ”Cost centre 2” (Groups (Setup ribbon)). 

4.Click on the OK button.

View the "General ledger transactions – Extra details" (no Cost centres selected) for the “Sales” account:

cost-centre-transactions-extra-print-all

View the "General ledger transactions – Extra details", for “Cost centre A1” selected, for the “Sales” account:

cost-centre-transactions-extra-print-A1

View the "General ledger transactions – Extra details", for “Cost centre B1” selected, for the “Sales” account:

cost-centre-transactions-extra-print-B1

Balances – Ledger transactions - Sales account 

The “Sales” account balance for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Sales (including “Cost centre A1” and “Cost centre B1”)        12 500

Only “Cost centre A1”                                                                       7 500

Only “Cost centre B1”                                                                       5 000

The Cost of Sales account has transactions of 4 500 for “Cost centre A1”,  as no trading stock items were sold by “Cost centre B1”       


Debtors / Creditors → Transactions 

The following transaction reports for Debtors / Creditors, may be printed for Cost centres: 

1.Transactions

2.Transactions - Standard 

3.Transactions - Extra Details 

4.Transaction list

5.Transaction list – Open item 

Creditor reports will not be discussed in this document, since creditor reports are similar to debtor reports. 

Balances – Debtor Transactions 

The “Debtor's control” account balance for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's control (including “Cost centre A1” and “Cost centre B1”)        14 250

Only “Cost centre A1”                                                                                       8 550

Only “Cost centre B1”                                                                                       5 700

Debtor – Transactions report

The “Debtor transactions” report lists all the transactions in documents and batches which are posted (updated) to the ledger for any specific period(s). 

This report will include opening balances (closing balances before the selected periods / dates). 

In addition to this, the following two (2) reports may be printed:

Debtor transaction list - This report lists all the transactions in documents and batches which are posted (updated) to the ledger. All transactions will be listed irrespective of open item links.

Debtor transaction list - Open item - This report lists only those outstanding transactions in documents and batches which are posted (updated) to the ledger. If a debtor (customer / client) account is set as Open item account (Debtor - Accounting information tab on the Action ribbon), it will list only those transactions with outstanding amounts. Any credit amounts, which are not linked to debit transactions, should be processed in “Open item link” (Action ribbon).

To print Debtor transaction reports: 

1.On the Reports ribbon, select Reports → Debtors → Transactions.

2.Select the "Debtor transactions" report. 

cost-centre-transactions-debtor-options-all

3.Select the following options: 

a)Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include transactions in the report. 

b)From ... To - Select a debtor (customer / client) account or a range of debtor accounts, to include in the report. 

c)Sequence - Select "Debtor" to print the report by account code or "Description" to print the report by account description (name). You may also select "Reporting group 1" or "Reporting group 2" to print the accounts according to the the “Debtor group 1” or “ Debtor group 2” as added in Groups (Setup ribbon) and linked to the Debtor (Action ribbon). 

d)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

e)Cost centre 1 - Will be listed, as Cost centres have been added to “Cost centre 1” (Groups (Setup ribbon)). You may select these Cost centres, to include in the report. 

f)Cost centre 2 – The “Empty” tick box and no cost centres will be listed, since no Cost centres were added in ”Cost centre 2” (Groups (Setup ribbon)). 

4.Click on the OK button.

Balances – Debtor Transactions 

The “Debtor's control” account balance for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's control (including “Cost centre A1” and “Cost centre B1”)        14 250

Only “Cost centre A1”                                                                                       8 550

Only “Cost centre B1”                                                                                       5 700

The “Debtors – Transactions” report, for “Cost centre A1” selected, should be displayed as follows:

cost-centre-transactions-debtor-print-A1

Balances – Debtor Transactions - “Cost centre A1”

The account balances for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's transactions for “Cost centre A1”         8 550

 “Mike Davies”                                                            2 850

 “Roger Smith”                                                            5 700

The “Debtors – Transactions” report, for “Cost centre B1” selected, should be displayed as follows:

cost-centre-transactions-debtor-print-B1

Balances – Debtor Transactions - “Cost centre B1”

The account balances for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's transactions for “Cost centre B1”         5 700

 “AB Green”                                                                2 280

 “MAC Decor Specialists”                                            1 710

 “Mike Davies”                                                            1 710


Debtor - Transactions - Standard / Extra details

The “Debtor transactions - Extra details” report is similar to the “Debtor transactions - Standard” report, but displays extra details of the Contra accounts (i.e. Account code, Account description, Contra account code and Description as well as the Tax account code and Description). For example, " G010000 Sales,T850010, Output Tax" - 14%“, etc. 

Balances – Debtor Transactions 

The “Debtor's control” account balance for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's control (including “Cost centre A1” and “Cost centre B1”)        14 250

Only “Cost centre A1”                                                                                       8 550

Only “Cost centre B1”                                                                                       5 700

To print Debtor transaction reports: 

1.On the Reports ribbon, select Reports → Debtors → Transactions.

2.Select the "Debtor transactions - Standard" or "Debtor transactions - Extra details" report. 

cost-centre-transactions-debtor-std-options

3.Select the following options: 

a)Period - Select a period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates to include transactions in the report. 

b)From ... To - Select a debtor (customer / client) account or a range of debtor (customer / client) accounts, to include in the report. 

c)Sequence - Select "Debtor" to print the report by account code or "Description" to print the report by account description (name). You may also select "Reporting group 1" or "Reporting group 2" to print the accounts according to the the “Debtor group 1” or “ Debtor group 2” as added in Groups (Setup ribbon) and linked to the Debtor (Action ribbon). 

d)Include zero balances - If this option is not selected (not ticked), it will list only the transactions for accounts which has transactions and / or balances. Tick this option to include opening balances (closing balances before the selected periods / dates). 

e)New page per account - If this option is selected (ticked), it will print the transactions for each account on a new page.

f)Cost centre 1 - Will be listed, as Cost centres have been added to “Cost centre 1” (Groups (Setup ribbon)). You may select these Cost centres, to include in the report. 

g)Cost centre 2 – The “Empty” tick box and no cost centres will be listed, since no Cost centres were added in ”Cost centre 2” (Groups (Setup ribbon)). 

4.Click on the OK button.

Balances – Debtor Transactions 

The “Debtor's control” account balance for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's control (including “Cost centre A1” and “Cost centre B1”)        14 250

Only “Cost centre A1”                                                                                       8 550

Only “Cost centre B1”                                                                                       5 700

The “Debtors – Transactions - Standard” report, for “Cost centre A1” selected, should be displayed as follows:

cost-centre-transactions-debtor-std-print-A1

Balances – Debtor Transactions - “Cost centre A1”

The account balances for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's transactions for “Cost centre A1”         8 550

 “Mike Davies”                                                            2 850

 “Roger Smith”                                                            5 700

The “Debtors – Transactions - Standard” report, for “Cost centre B1” selected, should be displayed as follows:

cost-centre-transactions-debtor-std-print-B1

Balances – Debtor Transactions - “Cost centre B1”

The account balances for the actual posted (updated to the ledger) transactions (in Batches and Documents); is as follows:

Total Debtor's transactions for “Cost centre B1”         5 700

 “AB Green”                                                                   2 280

 “MAC Decor Specialists”                                            1 710

 “Mike Davies”                                                            1 710