Quantities on hand may be changed on the Stock edit form; or on the Stock item list. You will be prompted to enter a remark (reason / note) for changing the stock quantity on hand.

stock-item-change-quantity-ledger-tab

If you change the Quantity on hand in the Stock edit form, and you click on the Save button, a confirmation message will be displayed. 

"Stock quantity has been changed! Do you want to retain the current database data?"

If you click on the Yes button, the Stock quantity on hand value will not be changed. It will revert to the old values.

To change the value with the new one entered in the "Quantity on hand" field, you need to click on the No button. The "Change remark" screen will be displayed:

stock-item-change-quantity-change-remark

If you change the values of the stock quantity on hand in the quantity on hand column of the Stock list screen, the above"Confirmation" message will not be displayed.

stock-item-change-quantity-grid-list

To be able to change the quantities on hand, you need to click on the Advanced mode button. It will change to Default button and the fields will be editable.

Once you have entered (changed) the Stock on hand quantity, the "Change remark" screen is displayed:

stock-item-change-quantity-change-remark

Enter a remark (comment) and click on the OK button. The following "Information" screen may be displayed:

stock-item-change-quantity-information

Click on the OK button.

The remark as entered on the "Change remark" screen will be displayed in the "Description" column on the Document groups tab of the stock item:

stock-edit-document-groups-tab

The remark as entered on the "Change remark" screen will be displayed in the "Reference" column on the Transactions tab of the stock item:

stock-edit-transactions-tab

Document numbers prefixed with "ST" e.g. "ST00001" (a 7-digit document number (not 8-digits) - 4 zeroes not 5 zeroes) are generated when stock quantities are changed in the Input → Adjust stock menu on the Action ribbon.