You may print the batch entry reports to check your batch entries of posted batch transactions and posted documents (i.e. invoices, credit notes, purchase and supplier return documents) for eacy selected batch type.

This report will display the Batch No., Date, Reference, Description, Account, Contra account, Tax account, Tax Amount, Debit and Credit transaction amounts (inclusive of Tax (VAT/GST/Sales tax) and totals for each amount column.  

It is recommended that these batch entry reports may be printed and archived (PDF) for record and audit purposes.

Report options

To print Batch type reports

1.On the Reports ribbon, select Reports → Batch entry

2.Select "Batch transactions per period", if not already selected.


3.Select the following:

a)Period - Select the period on the Per period tab. You may click on the Free selection tab to select a specific date or a range of dates.

b)Batch entry - Select the batch type from the list.

c)Show Balancing Entries - By default, this option is not selected. It will only list the transactions entered into batches and / or the totals of documents and totals for each amount column. If this option is selected, it will list all the balancing entries.  

d)Each Period Separately - Select this option to print each period on a new page. 

4.Click on the OK button. 

Printed example : Batch type report Sales jnl.

An example of the "Batch type report : Sales jnl." (no balancing entries) report, is as follows:


"Batch type report : Posted batch" reports may be printed for specific batches or documents from the following options:
Debtors - (Action ribbon) -  Transactions tab or Documents tab of the Debtor (customer / client) account for sales documents 

Creditors - (Action ribbon) -  Transactions tab or Documents tab of the Creditor account for purchase documents. 

Batch entry - (Action ribbon) - Posted batches tab

Reverse posted batch/documents - (Tools Global processes menu on Setup ribbon) - Details tabs for Batches tab and Documents tab.