Batch entry screen - Context menu
In addition to the standard account lookup in the "Account" column, you may use the right-click context menu and select options to select accounts in batches, to edit an account, etc.
You may also copy and paste the "Contra account, Date" and "Reference" from one line to another.
The "Account" column heading reflects "Debtors" in this "Bath entry" screenshot. The name of the "Account" column heading will change to the "Account lookup type" as selected on the "Options for this batch - Advanced" tab.
The context menu options is as follows:
1.Lookup document - The Document entry list for Invoices will by default be displayed. You may select any other document type (i.e. credit notes, quotes, purchases, supplier returns or orders).
2.Lookup document with amount - This is similar to the "Lookup document" option. The "Documents" list screen for Invoices will by default be displayed. You may select any other document type (i.e. credit notes, quotes, purchases, supplier returns or orders).
3.Lookup debtor - The "Debtor accounts" list will be displayed. You may select a specific debtor (customer / client) account.
4.Lookup creditor - The "Creditor accounts" list will be displayed. You may select a specific creditor (supplier / vendor) account.
5.Copy - This option allows you to copy data in the "Contra account, Date" or "Reference" column of a selected transaction and paste it to other transactions.
6.Select from account open item list - Once you have selected an account (which is set as an Open item account) on the "Batch entry" screen, you may select the "Select from account open item list" option from the context menu (right-click on selected transaction). The "Open item selection" screen will list the unlinked transactions as well as transactions with outstanding amounts. You may choose to which outstanding you wish to allocate (link / match) the payment to.
7.Edit accounts - You may use this option to access a existing account and edit or change it. You may also select to create a new account.