You may define abbreviations, which you wish to enter in the description fields, which is of a repetitive nature. You only need to enter the key(s) to transfer the full description when the cursor is in the "Description" columns of the batch entry and document entry screens.

New in TurboCASH5

You may now assign more than 1 key for abbreviation definitions.

Abbreviation definitions may also be used in description columns for documents (invoices, credit notes, quotes, Purchases, Supplier returns and Orders). 

Add abbreviations

To set abbreviation definitions:

1.When the cursor is in the description field (of any "Batch entry" screen) when entering a transaction, click on the F9:Process icon. 

2.Select the Abbreviation definition option and click on the OK button. 
batch-abbreviation-enter

3.Enter any alphabetical and / or numeric key(s) on your keyboard you wish to assign to an abbreviation. 

Use the record buttons add, edit, delete, save, sort and filter the abbreviations.

4.Enter the description for the abbreviation. 

The description should be useful to debtors or creditors if the abbreviation key is selected when entering descriptions for transactions  for debtors (customers / clients) or creditors (suppliers / vendors), since this abbreviation will be displayed on debtor statements and creditor remittance advises.

5.Click on the X button on the titlebar. 


Example : Printed Abbreviation definition report

To print a list of abbreviations:

If you click on the Print list button on the first screen of the "Set an abbreviation" screen, a list of your abbreviations will be printed.
batch-abbreviation-print-list

If you press any of your abbreviation keys the descriptions will be transferred to the description column for a transaction. In this example, the descriptions for the p and r keys will be transferred to the description fields of the "Batch entry" screen. If you have assigned numerical characters (0 to 9) they will be listed before the alphabetical keys are listed.