Guidelines to Configure a Set of Books

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If you choose to work with one of the pre-created sets of books in TurboCASH, most of the settings and defaults have already been set. Getting started entails little more than the entry of a few basic details and the selection of some basic options:

1.Create your Set of Books - TurboCASH allows you to create a Set of Books within minutes by copying an existing structure.

2.Settings and Defaults - TurboCASH will use these parameters and defaults to display and perform certain functions for you.  

a)Company info - Enter your contact information and registration details and set the defaults for your Tax (if you are registered for VAT/GST/Sales Tax.)

b)Reporting dates - Set the starting date for your financial year and the accounting periods for which you may generate financial reports.    

c)Reporting account groups - Add or edit any reporting account groups for your Accounts to further classify the 5 Financial categories.

d)Financial categories - Link your Reporting account groups (e.g. Income, Other income, Expenses, Capital, Long-term liabilities, Current liabilities, Fixed assets and Current assets) to the 5 Financial categories (i.e. Income, Expenses, Capital, Assets and Liabilities).  

e)Batch types - Add, edit or delete any batch types (journals) in which you wish to enter transactions.

f)Access control and passwords (Optional) - Set passwords and access control for your users.

g)Internet Set-up (Optional) - Configure your e-mail account to send reports, lists and documents over the Internet.

h)Documents setup - Set the Document numbers, messages and check the Batch types for your Documents (Invoices, Credit notes and Quotes for Customers or Debtors and Purchases, Supplier returns and Orders for Creditors or Suppliers).

i)Salespersons - Add any salespersons that may sell your stock or process documents.

j)Stock information - Define your selling prices and units of stock. You also need to set the Cost of sales settings for your Stock items.

k)Set Preferences -

i)Backup – Select the drive/path/folder for your backup files.

ii)Printer – Set the default printer and paper sizes.

iii)Data Parameters – Set the defaults for both entry and display.

3.Customise your Chart of Accounts - Your Set of Books will have a standard Chart of Accounts. Add or delete any accounts to suit your specific needs.

4.Create Debtors (customers / clients)

5.Create Creditors (suppliers)

6.Create Stock items - Create your Stock items.

7.Enter Opening Balances for your accounts and trading stock items, if you trade in stock.

8.Start processing your daily transactions.

9.Generate reports to evaluate your activities.

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