Abbreviation definition

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You may define any abbreviations, which you wish to enter in the description fields for each description, which is of a repetitive nature. You only need to select the key to transfer the full description when the cursor is in the description field of the batch entry screen.

To set an abbreviation definitions:

1.When the cursor is in the description field (of any Batch entry screen) when entering a transaction, click on the F9:Process icon. The Process the batch options screen will be displayed.

2.Select the Abbreviation definition option and click on the OK button.

3.Enter any alphabetical and / or numeric key(s) on your keyboard you wish to assign to an abbreviation.

Use the record buttons add, edit, delete, save, sort and filter the abbreviations.


You may now assign more than 1 key for abbreviation definitions.

Abbreviation definitions may also be used in description lines for documents (invoices, credit notes, quotes, purchases, supplier returns and orders .

4.Enter the description for the abbreviation.

The description should be useful to debtors or creditors if the abbreviation key is selected when entering descriptions for transactions  for debtors (customers / clients) or creditors (suppliers), since this abbreviation will be displayed on debtor statements and creditor remittance advises.

5.Click on the X button on the titlebar.

To print a list of abbreviations:

If you click on the Print list button on the first screen of the Set an abbreviations screen, a list of your abbreviations will be printed.

If you press any of your abbreviation keys the descriptions will be transferred to the description field for a transaction. In this example, the descriptions for the p and r keys will be transferred to the description fields of the batch entry screen. If you have assigned numerical characters (0 to 9) they will be listed before the alphabetical keys are listed.

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