The stock entry screen is basically similar for all stock items (inventory items) for all stock item types. Depending on the selected stock item type, some fields on the Ledger tab, may be disabled and some fields may be hidden. 

For some stock item types, additional tabs may be added, e.g. Option items, BOM and Linked items.

To edit a Default stock item: 

1.Select Stock items on the "Sidebar" or go to the Edit Stock items (F12) menu. The Stock item selection screen screen will be displayed. 

2.Click on the New button. A blank Stock screen, "Default" stock item type is displayed: 

3.Type - "Default" is the default stock item type. 

TurboCASH Tip

The default stock item type is recommended for trading stock. If it is not trading stock, you may select one of the following stock types: 

Financial entry 

Sales 

Sales (no stock) 

Purchases 

Purchases (no stock) 

In addition to the above-mentioned stock types, you may also select the following stock types: 

Options 

oOption item 

oOption item (no stock) 

Bill of Materials (BOM) 

oBOM 

oBOM (Production) 

Linked items

Once a transaction has been processed for a stock item, this field will be disabled. 

4.Enter and select the following:

a)Stock code - Enter any code for your stock item. You may enter a stock code of up to 15 characters. 

You need to plan the Stock item codes to optimise your Stock item records. 

b)Description - Enter a description for the purchase stock item.

c)Expected quantity - This displays the expected quantities on hand for the selected stock item. This is the current quantities on hand for the selected stock item. This is the totals of the "Quantity on hand" field of the Values section on the Ledger tab of the Stock items MINUS the quantities of any open / unconfirmed quotes which have not yet been converted to invoices PLUS the quantities of any open / unconfirmed orders which have not yet been converted to purchase documents. 

d)Disabled - By default, all Stock items are active (enabled) when Stock items are created or edited. Select this field if you do not want to process any documents for a Stock item. You may need to select this option when a Stock item is out of Stock or if a Stock item is discontinued. Select this field to hide the Stock item from the Stock item lookup when processing new documents. This will speed up document processing.

You will still be able to update (post) any unposted documents, which include transactions for the disabled Stock item, to the ledger. 

You may select the disabled Stock items on the Stock item lookup when generating Stock, Sales analysis and Purchase analysis reports and view the transactions of disabled Stock items. 

You may de-select this field at any stage, when necessary to continue processing documents for the Stock item. 

e)Apply invoice discount -  Do not select. This is applicable to debtor (customer / client) accounts, as the percentage customer discount is specified on the Accounting information tab - Edit → Debtors menu.

4.Stock information

a)Barcode - Enter the barcode, if applicable. 

The EAN13 Barcode validates for 13 numbers (the last number is a checksum number). If the Barcode is incorrect, the labels will not be printed. 

b)Manufacturer - You may enter any additional information or description of the manufacturer (e.g. the name of the manufacturer). This is optional.

c)Extra description - You may enter any additional information or description (up to 255 characters) for the stock item, as necessary. This is optional.

d)Units - Select any unit e.g. each, hours, boxes, etc., which you wish to be displayed on your purchase documents. These Units of your Stock items such as: each, hours, boxes, etc., are setup in the Units tab of the  Setup → System parameters → Stock information menu.

5.Reports - Stock group 1 / 2 - The reporting group to which you wish this service Stock item to be allocated. 

The description of Stock group 1 or 2 you have entered on the "Reporting group name" field on the Stock groups tab on Setup → System parameters → Groups may be reflected in this list.

6.Preferred suppliers 

a)Preferred supplier 1 - The main creditor (supplier / vendor) you purchase stock items from, may be selected. You may enter the supplier's stock code, if applicable.

b)Preferred supplier 2 - If you have a backup or alternative supplier, you may select the creditor (supplier / vendor) and enter the supplier's stock code, if applicable.

5.Click on the Ledger tab, if not already displayed. 

The Ledger tab, will change in most instances, depending on the Stock item type which is selected, when a stock item is added. 

Some fields may be inactive, some fields may be hidden, etc. for certain stock item types.