Open Set of Books

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Introduction

This option is used to open a Set of Books. The Set of Books must already exist in any available directory on your computer system or network. The list of Books that appear in the List box is a composite list of valid TurboCASH5 Sets of Books. Each Set of Books must be kept in a separate directory.

The composite list consists of firstly, all valid Sets of Books under the TurboCASH5 directory (or the directory where TurboCASH5 is installed) and secondly, additional Sets of Books that have been added to the list. (These would be Sets of Books that are in other directories, for example, on another part of the hard disk or somewhere on a mapped drive on the network).

Open Set of Books screen

To open a Set of Books:

1.On the Start ribbon, select Open Set of Books (Alt + O). The Set of Books screen is displayed:

Blue - Font colour

This indicates that a Set of Books is not located in the TCASH5 or other directory where TurboCASH5 is installed, (but elsewhere on your system).

Red - Font colour

This indicates that a Set of Books (elsewhere on your system) is deleted or the Set of Books folder is moved somewhere else on your system. It may also indicate that the drive or network on which the Set of Books is stored, is not available or mounted.

You may right-click on the Cancel button remove invalid Set of Books in the Open Set of Books screen.

2.Select the Set of Books which you would like to open.

3.Click on the Open button.

If you click on the Cancel button, no Sets of Books will be opened.

If you click on the Open button, and the start of the financial year (for the Set of Books) is older than the system date, the confirmation message will be displayed:

"This year Ends on 2015/02/28

Today 2016/03/05

Warning, this date does not fall into any of this or last year's reporting dates!

Do year end?"

If you click on the Yes button, you may proceed to do the year end.

If you click on the No button, you may go to the Setup Tools → Global processes → Do year end menu.

Icons on Open Set of Books screen

Browse

The Browse icon will allow you to add a Set of Books to the List.

To browse and add a valid TurboCASH5 Set of Books to the Set of Books list:

1.If you click on the Browse button, you may select from any other directory. The Browse for Folder screen is displayed.

2.You must pick a valid TurboCASH5 Set of Books. If the directory does not contain a valid Set of Books, it will not be added to the list.

The Books are by default installed in the following directories:

books - The Sets of Books in this directory, are automatically installed for the country and language selected on the Select your language and country when installing TurboCASH. If the set of books for your language and or country, is not available in the books directory, you may browse the Repository directory to open a Set of Books. Other books you have created in this directory.

Repository - All the templates (Sets of Books) are by default installed in this directory. The name of the books in this folder are the Name of the country, prefixed by the Language Code (i.e. AF - Afrikaans, EL - Greek, EN - English, ES - Spanish, ET - Estonian, FR - French, HR - Hrvatski (Croatian language), ID - Indonesian, NL- Dutch (Netherlands) TH - Thai and TU - Turkish).

Tutorials (English) - The ...Bin/Tutorials/ EN-TUTORIALS folder contains some tutorials / examples to explore TurboCASH. The English Tutorials (i.e. HANDYMAN (no transactions), HANDYMAN-A (transactions and documents not posted to the ledger) and HANDYMAN-B (transactions and documents posted to the ledger).  

Tutorials (Afrikaans) - The ...Bin/Tutorials/ AF-HANDLEIDINGS folder contains some tutorials / examples to explore TurboCASH. The Afrikaans Tutorials (i.e. NUTSMAN (no transactions), NUTSMAN-A (transactions and documents not posted to the ledger) and NUTSMAN-B (transactions and documents posted to the ledger).  

If you are new to accounting or accounting in a computerised environment, you should read the following:

Please contact Philip Copeman at philip@pinksoft.co.za to purchase any of the following books:

1.Accounting Made Easy – A hands-on tutorial to work with TurboCASH5 and illustrate the Accounting principles and accounting equation on transactions.

2.Rekeningkunde met Gemak –  'n Praktiese handleiding en verwysings in Afrikaans wat op die "Accounting Made Easy" boek, gebaseer is.  












Buy EBook $25

Accounting Made Easy

Half Accounting - Half TurboCASH

Accounting Made Easy will help those new to Accounting

packages or new to TurboCASH.

Even if you do not use TurboCASH

there is no cheaper way to

learn accounting software.



" Koop EBoek $25

Rekeningkunde Met Gemak

Half Rekeningkunde - Half TurboCASH

Rekeningkunde met Gemak sal diegene wat nuut tot Rekeningkunde of TurboCASH is help.

Daar is nie 'n goedkoper manier om rekeningkunde en rekeningkundige sagteware aan te leer nie.

Selfs al gebruik u nie TurboCASH nie."


TurboCASH is a Generally Accepted Accounting Practice (GAAP) compliant system. TurboCASH really makes accounting easy and produces financial reports, which understandable to every user of financial information. In addition to the standard Income statement, Balance Sheets and Trial Balances, you may also produce a host of other reports to manage your business activities and performance.


A basic understanding of accounting principles may be necessary to identify transactions and enter them in the correct accounts. Should you use the basic templates, which TurboCASH has installed, on your system, to create a Set of Books, your Set of Books will be set according to the Accounting principles.

Purge list

The Purge list icon will remove the highlighted item. This function does not delete the files from the directory. To delete files from a directory you must use Start → Delete Set of Books. You cannot Purge a Set of Books located in the TurboCASH5 Directory. To remove a Set of Books located in the TurboCASH5 directory, you will need to use Start → Delete Set of Books. If you wish to remove a Set of Books from the list, but keep the files, you need to move the whole Directory out of the TurboCASH5 directory using File Explorer or other file / folder management program.

If you click on the Purge icon, the following confirmation message will be displayed: "This will seriously affect your Set of Books! Are you sure you want to clear this Set of Books?"

Properties

The Properties icon will display the Name of the Set of Books (e.g. MYBOOKS) as well as the holding Directory for the Set of Books named in the list (e.g. C:\TCASH5\books\MYBOOKS\books.fdb).

1.If you select a Set of Books and click on the Properties icon, the following screen is displayed:

2.If you need to change any of the properties for the Set of Books, enter the following:

a)Enter the name of the Set of Books - Enter a valid name for the Set of Books.

b)Server - This works if TurboCASH5 is configured as a Multi-user product.

c)Enter the path where the Set of Books are stored - Enter the path (i.e. directory (folder) where the Set of Books is stored on your system.

d)Username - Enter a valid username for the Set of Books

e)Password - Enter a valid password for the Set of Books.

3.Once done, click on the Change button to save the changes and to exit or close this screen.

Add

If you click on the Add icon, the following two (2) options is displayed:

1.Select Set of Books directory - On this screen, you need to enter the name of the Set of Books, Server name, path, user name and password.

2.Creating Set of Books - Launch the Creation wizard (Start → Create Set of Books (F10)) on which you may create a set of books, copy a set of books, etc.

To change the Set of Books properties:

1.If you click on the Add icon, the following screen is displayed:

2.If you need to change any of the properties for the Set of Books, enter the following:

a)Enter the name of the Set of Books - Enter a valid name for the Set of Books.

b)Server - This works if TurboCASH5 is configured as a Multi-user product.

c)Enter the path where the books are stored - Enter the path (i.e. directory (folder) ) where the Set of Books is stored on your system.

d)Username - Enter a valid username for the Set of Books

e)Password - Enter a valid password for the Set of Books.

Database type - Firebird is the default for all Sets of Books included in the install. You may create MySQL databases (see - My SQL database online manual) and Postgress databases (see - Postgress database online manual).

3.Once done, click on the Change button to save the changes and to exit or close this screen.

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