Debtors with charge amount

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TurboCASH provides this useful feature to generate transactions for those Debtor accounts, which have a charge amount entered in the Action → Debtors (Accounting information tab).

When this charge amount is generated and once the batch has been posted, the Debtor accounts will be increased (debited) and the selected contra account (e.g. income account) will also be increased (credited).

To generate multiple transactions for debtors with charge amount:

1.On the Action ribbon, select Batch entry (F2).

2.Select the Batch type (except Payment and Receipt Journals, which is linked to Bank accounts) and click on the Open button.

3.Enter the Alias (batch name) in the Change alias field.

4.Click on the F10:Setup icon and select the Contra account.  

5.Press  or click on the F9: Process icon. The "Process the batch" screen will be displayed.

6.Select the "Generate multiple transactions" option.

7.Select the Debtors with charge amount option.

8.Select and enter the following:

a)Date for transactions - Enter or select the date for which the transactions should be generated.

b)Contra account - Leave as is. The contra account needs to be selected in the F10:Setup.

c)Description - Change "My Description" with any description to suit your requirements.

The description must be useful to your debtors, since it will be displayed on Debtor Statements.

9.Click on the OK button. The Generate multiple transactions screen will automatically be closed, and the transactions for the Debtors which have charge amounts entered in the Accounting information tab of the Action → Debtors, will be imported into the selected batch.

10.Check the transactions and, if necessary, change the descriptions, etc.

Once you have finished entering / editing the transactions in the batch you need to: -

1.Balance the batch.

2.List the batch.

3.Post the batch.

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