F10:Batch setup - Standard tab

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TurboCASH also allows you to set the Standard options for each batch or journal to make the entering and processing of transactions easier, faster and more accurate.

The options are as follows:


1.Contra account - Select the default balancing account contra account for the batch. when you balance the batch, TurboCASH will generate the balancing transaction to the contra account for the total amount of all the transactions for each date.

For example in the SALES JOURNAL you would set up the contra account to be the SALES account and enter all the DEBIT transactions for the various debtors. When you balance the batch, TurboCASH generates CREDIT transactions to the SALES account.

In the case of the Payments and Receipts journal, the contra account is always the Bank account and cannot be changed.

2.No Tax - Hide the Tax column in the batch or journal entry screen as well as the Tax account lookup (Search). This option should only be used if no VAT/GST/Sales Tax is applicable to all transactions entered in the batch or journal or if the user is not registered as a VAT/GST/Sales Tax Vendor.

3.Increment reference - If the Reference number of most of the transactions are the same, you may leave the setting for this option blank. When proceeding to the next line, the previous line's reference number will be blank. You may over type these, if necessary.

If the Reference number of most of the transactions are following in a sequence (e.g. payment numbers, invoice numbers, etc.), you may select (tick) this option. When proceeding to the next line, the previous line's reference number will be repeated. You may over type the next reference number, if necessary (for example if more than 1 item is purchases on the same cheque or payment number and need to be allocated to different accounts).

4.Consolidate balancing - If you select (tick) this option, the balancing entries generated (when you click on the F5:Balance icon), will be grouped to the balancing entry by date.  

The Tax report (Reports → Tax) does not include the Sales journal. It only includes Sales documents (i.e. Invoices an Credit notes). Transactions on other Batch types may cause similar errors.  

The reason for this, is the Consolidate balancing option on the Standard tab - F10:Setup on the Options for this batch screen. When setting up the batch, an information message "Consolidating lines and using tax will mess up your tax report! Please make sure you do not use tax or do not consolidate lines!" will be displayed.

Click on the OK button and click on the F10:Setup icon and deselect (remove the tick) from the Consolidate balancing field on the Standard tab of the "Options for this batch" screen.

Balance the batch again.

5.Contra account per line - If you select (tick) this option, each time you select an account, you to also need to select a contra account. In this way you can select a different contra account for each transaction. When you balance the batch, TurboCASH will generate all the transactions to each of these contra accounts.

6.Inclusive mode - Select (tick) to enter amounts in the inclusive mode. If not selected (not) ticked, the default for entering amounts, is exclusive.

7.Repeat details - If the descriptions of most of the transactions are of a repeating nature, you may select (tick) this option. When proceeding to the next line, the previous line's descriptions will be repeated. You may over type these, if necessary.

If Abbreviation Definitions are set, you may type a character or a few characters to auto-complete the descriptions.

8.Amount entry - This setting allows you to enable or block amount entry in the debit and / or credit columns of batches. You may select Allow Both (enter amounts in both the debit and credit column), Debit (enter amounts in the debit column only) or Credit (enter amounts in the credit column only). The recommended amount entry and lookup type settings for batch types, is as follows:

BATCH TYPES

Lookup Type

Contra account lookup type

DEBIT /CREDIT

Sales journal

Debtor

General ledger

Debit

Sales returns

General ledger

Debtor

Credit

Purchases

General ledger

Creditor

Credit

Purchase returns

Creditor

General ledger

Debit

Payments

All

All

Debit

Receipts

All

All

Credit

General journal

All

All

Allow both (Debit / Credit)

9.Opening balances - This year - If you need to enter opening balances in the current year (not in last year) select (tick) this option.

In the case of the Payments and Receipts batches, the Opening balances - This year setting is not available.

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