You may pay your creditor accounts via the electronic banking system. The transactions for creditors with outstanding transactions and balances will be transferred into the Pay Creditors screen, where you may select the creditors and outstanding amounts you need to pay.

The creditors which have open or outstanding amounts will be listed. The (outstanding amount) balances are transferred to an intermediate account or clearing account on the date of the transactions.

Once the payment is cleared at the bank (on the due date) payment is deducted from the bank account and will appear on the bank statement. When you allocate the transaction on the bank statement, the intermediate account or clearing (account contra account) will be debited.

To Pay Creditor Accounts:

1. Click on the Batch Entry icon, or click on the Input→Batch Entry menu option.
   - Keyboard Access: Press the F2 key on your keyboard. Alternatively, press the Alt+I+B keys on your keyboard.
   The Batch Type Selection screen will be displayed.
2. Select the General Jnl (or other) Batch Type.
3. Click on the Open button. The batch entry screen for the selected General Jnl (or other) Batch Type is displayed:
   
   
4. Click on the F9: Process icon, or press the F9 key on your keyboard.
   The Process the batch options screen is displayed:
   
   
5. Select the Pay Creditors option, and click on the OK button. The Pay Creditors screen is displayed:
   
   
6. Select and enter the following:
   1. Contra Account - Select the intermediate account. This is basically a clearing account for the payments to creditors.
      - It is recommended that a general ledger account, which is linked to the Current Liabilities Account Group be selected.
      
      
   2. Payment Date - Enter or select the date for which you need to process payments for Creditor accounts.
      - TurboCASH will generate the transactions on this date to the intermediate account or clearing account (Contra Account), and calculate the due days as specified in the Due days field on the Edit→Accounts→Creditor (Accounting Information tab).
   3. Create Clieop File - If you select this option, you need to specify the name for the Clieop file.
      - The clieop file is a general accepted file format that can be read into a bank program for payments.
      
      
      
   4. Payment Bank Account - Enter the payment bank account.
   5. Clieop comment - Enter a comment for the transaction.
   6. Check that the payment information and outstanding amounts for each creditor is correct.
      - If you do not wish to pay a creditor at this stage, deselect (remove the tick) the Pay transaction field next to the selected creditor. If the Pay transaction field is not selected, no transactions will be generated for the creditor and the creditor will be excluded from the Creditors payment report.
7. Click on the Print button to generate a Creditor Payment report for all creditor accounts with outstanding amounts (balances) for which the pay transaction field was selected.
   - The report will be sent to the FastReport Preview screen. You may click on the Print button of the FastReport Preview screen to print the report, and click on the Close button to close the Preview screen.
   
   
   
8. Click on the Process button. All creditor accounts with outstanding amounts (balances) for which the pay transaction field was selected will be imported into the selected batch (journal).
9. If the Clieop file field was selected, the Save as screen will be displayed if you click on the Process button of the Pay Creditors screen.
   
   
10. Select the directory in which you need to store the file and specify the name for the file.
    - The default file name is Clieop followed by the date (YYMMDD - format) with a *.dat file type or format.
    
    
11. Click on the Save button to save and generate the Creditor payment report.
12. When you close the report, the transactions will be generated and imported for all creditors selected as pay transaction. An example of the Creditor payment report is as follows:
    
    
13. Once finished, change the reference number, as generated by TurboCASH, with your own reference numbers (e.g. cheque number or electronic payment reference as it would appear on your bank statements). An example of the Creditor payment report is as follows:
    
    

Once you have finished entering all the transactions in the selected batch, you need to: -

1. Click on the F5: Balance icon, or press the F5 key on your keyboard, to balance the batch.
2. Click on the F9: Process icon, or press the F9 key on your keyboard, to change the alias (batch name).
   - This will help you if you wish to identify a specific batch to generate a batch type report, or if you wish to export posted batches to a file.
   
   
3. Click on the F8: List icon, or press the F8 key on your keyboard, to list the batch.
   - It is a good idea to list the batch, and check the entries on the batch thoroughly. If there are any errors, you may edit the batch, before posting the batch.
   
   
4. Click on the F6: Post icon, or press the F6 key on your keyboard, to post the batch.

- You may use the Creditor balances at date batch processing option to generate all creditor accounts with outstanding balances as at the specified date. The transactions will automatically be imported into the Payments Journal.

Once the transactions are listed in the Payments Journal, you may edit the amounts, delete any of the transactions for creditor accounts, you do not wish to pay at this stage.

After posting the transaction, the T-Account View of the transactions should reflect as follows:

1. Creditor’s Ledger:
   
   
   The creditor accounts are debited with the balance or selected amount to pay. If these amounts are the same amount as per outstanding balance on the date of the transactions, the creditor accounts should have a zero balance in respect of the selected transactions or balances.
2. General Ledger:
   
   The total amount payable to all creditors is credited to the current liabilities suspense account (e.g. Electronic Payments - Creditors account).

- Debits - Creditor’s Ledger = Credits - General Ledger (Liabilities)

Once this payment appears on your bank statement, you need to allocate the transaction to this account in the Payments Journal.

Once the Payments Journal is posted (updated) to the ledger, this current liabilities suspense account (e.g. Electronic Payments - Creditors account) will reflect a zero balance for the transaction concerned.

- Debits - General Ledger (Liabilities) = Credits - General Ledger (Assets - Bank)