If you trade in stock items or selling your services from your stock item code file, you need to create documents for your debtors (customers) (Invoices, Credit Notes, Quotes and documents (Purchase documents, Supplier Returns documents and Orders) for your creditors (suppliers) on the Input→Documents menu option. You may also edit any of these documents at any time before you update (post) these documents.

There are two basic screens which are used to manage, create documents and to process transactions:

1. Document Selection screen - This screen will list all the documents issued for all debtors (customers) for a selected sales document type (Invoices, Credit Notes or Quotes) and all the documents issued for all creditors (suppliers) for a selected Purchase document type (Purchase documents, Supplier Returns documents and Orders).
2. Document Main Entry Screen - This screen provides powerful facilities and features to manage your documents.
   1. Advanced Filter and Search Facilities (Options) - Find and locate a specific document for a specific debtor (customer) or a specific creditor (supplier).
   2. Document Processing Options - Create new documents and quick access to edit, print, post or delete a selected document.
   3. Printing Options - Select an existing Layout file (default or customised with the Report Designer), paper type, output medium (screen, printer, file, fax or e-mail). The number of copies may also be selected for the selected document if the Printer option is selected) as well as set up options for the Printer.
   4. Document Entry screen - This screen displays the information found in a source document (e.g. Invoice, etc.) where the details of the selected debtor or creditor account is displayed. You only need to select the stock items, enter quantities, discounts, comments, etc. or to edit the transactions, discounts, comments, etc.

This is the first screen displayed when you access the Documents facility in your Set of Books.

To Access the Document Selection Screen:

1. Click on the Invoice icon. You may also click on the down arrow of the Invoice icon to select a specific sales document (Invoices, Credit Notes or Quotes) or Purchase documents (Purchases or Orders) or the Point-of-Sale Invoice option.
   - Keyboard Access: Press the Spacebar or press the F6 key on your keyboard. In addition to these access options, you may also press various other combinations of shortcut keys on your keyboard, to access the Document Selection screen for a specific document type.
   The Document Selection screen is displayed:
   
   
2. Click on the down arrow to select any of the following documents, if the required document is not already displayed:
   
3. - The columns of the Document Selection screen will display a list of all documents for the selected Document Type which have already been created.
   - You may click on the vertical scroll bar and drag it down or up to view more documents on the list. You may also press the Down arrow or Up arrow keys on your keyboard to do this.
4. The Document Selection screen has the following options to find, process and print documents:
   1. Advanced Filter or Search Options: - If you need to find a specific document or debtor / creditor account for which a document is created or all documents with the same values, for example, a specific Invoice or a specific tax amount, you may use the filter options to display only those documents in your search or filter criteria. To do this, you may:
   2. Field - The default option is none - this will display all documents created for the selected document type. Select the Name, Account Number (Code of the Debtor / Creditor Account), Description (Description of the Debtor / Creditor Account), Document Number, Reference Number (debtor (customer) or creditor (suppliers)) reference number, Amount (document total inclusive of tax (VAT/GST/Sales Tax)), tax amount (VAT/GST/Sales Tax amount) Date, Document group 1 or 2, Salesperson or all Documents which have been printed as an option.
   3. Like - operator to find all documents with the same value, values greater than, smaller than, greater than or equal to, smaller than or equal to the values you have selected or wish to enter.
   4. Value - enter the value for the field type you have selected, for example 140 (if you have selected Tax Amount as an option to display only those documents with a Tax total of 140.00).
5. Once you have selected or specified the search criteria, click on the Filter button. Only those documents meeting your search or filter criteria or options will be listed.
6. If you need to clear your filter options and values, click on the Clear button.

1. Buttons - The following buttons for process documents are available: -
   • New button - Click, or press the Alt+N keys on your keyboard, to create a new document for the selected document type. You then need to select the debtor (customer) account for Invoices, Credit Notes or Quotes and Purchase documents, Supplier Returns documents and Orders) for your creditors (suppliers). TurboCASH will generate the next document number.
   • Edit button - Click, or press the Alt+E keys on your keyboard, to edit a selected document.
   • Print button - Click, or press the Alt+P keys on your keyboard, to print a selected document. You may also do this from the Input→Documents→Print menu option.
   • Close button - Click to close or exit the Document Selection screen.
2. Context Menu: - Right-click on the list of documents of the Documents Entry Main screen to launch the following context menu:
   
   • Change account - Click to change the Debtor Accounts (if Invoices, Credit Notes or Quotes is selected) or the Creditor Accounts (if Purchases, Supplier Returns or Orders is selected). This will launch the Debtor or Creditor Accounts screen on which you may select the Debtor or Creditor Account. The selected account for the selected document will be displayed.
   • Print barcodes - Click to print labels for the stock items.
   • Print label - Click to print labels for Debtor Accounts (if Invoices, Credit Notes or Quotes is selected) or to print labels for Creditor Accounts (if Purchases, Supplier Returns or Orders is selected).

-You may at any time select to print your picture logo instead of the address or vice versa on the documents, provided that you have loaded a logo in the Setup→System Parameters→Company Info (Options tab).