This option allows you to set the options and parameters in which TurboCASH should store and display amounts and numbers to be displayed on screens, reports and documents. These options and parameters are:

• Debit and Credit indicators - Set the defaults to display debit and credit amounts and numbers.
• Data Storage - Set the defaults to store real amounts, or round amounts to a specified number of decimals.
• Reporting Decimals and Symbols - Set the number of decimals to be displayed, digit grouping symbol and to display currency symbol.
• Speed - Turn off, or on, the calculations for the totals of batches (journals) when opening batches (journals), and calculating the totals for the Checking for Unposted Batches and Documents when generating reports.
• Special settings - Turn on/off the Calendar, Checking for Unposted Batches and Documents, Bank Reconciliation mode, default date for reports, and Reportman.
• Open Item Ledgers - Specify the account codes or numbers of general ledger accounts to be used with the Open Item facility.

To Set Data Parameters:

1. Click on the Setup→Preferences→Data Parameters menu option.
   - Keyboard Access: Press the Alt+S+P+D keys on your keyboard.
   The Data Parameters screen is displayed:
   
   
2. If necessary, change the following options:
   1. Report Amounts with - Select the method in which the debit and credit amounts should be displayed on reports.
   2. Data Storage - Select Fix Decimals and specify the number decimals in which numbers and amounts should be rounded off. If you select Real Numbers, the numbers and amounts will be stored in TurboCASH with an “unlimited” number of decimals. In cases where percentages are calculated on amounts, e.g. VAT/GST/Sales Tax, you may select to fix the number of decimals to limit any rounding differences.
   3. Reporting Decimals -
      1. Amount - Specify the number of decimals to be displayed on reports. It is recommended that this be set to 2.
      2. Document Quantity - Specify the default number (or copies) of documents (Invoices, etc.) to be printed.
      3. Decimal Symbol - This option is inactive and only displays the currency symbol as set in the Regional Settings of your Windows™ Operating System.
      4. Digit Symbol - Specify the symbol or character to format large numbers or amounts. For example, if a comma is specified, it will display the amount 100000.00 as 100,000.00 on reports and documents.
      5. Use Currency Sign - Select to use the currency symbol as set in the Regional Settings of your Windows™ Operating System to be displayed on screens, reports and documents.
      6. Dutch Text Numbering - All other countries should leave this blank. This should only be selected if the amounts in words are written in different rules to that of the English language, as is the case in the Netherlands or Dutch language. The amount in figures and words is used by TurboCASH in the Create Receipts option of Receipt Journals.
   4. Speed - Do not Calculate Batches - By default, the totals of batches are calculated each time you access the Batch Type selection screen to select a Batch Type. The debit and / or credit totals for Batch Types are also displayed in the Checking for Unposted Batches and Documents facility when generating reports. Selecting this option will turn this automatic calculation off.
   5. Special Settings -
      1. Show Calendar - By default, the calendar will not be displayed when opening a Set of Books. You need to manually launch it on the Input - Calendar menu option. If you select this field (tick), the Calendar will then be automatically displayed each time you Open the Set of Books.
      2. No Warning Unposted - By default, the Checking for Unposted Batches and Documents facility when generating reports (excluding Account Lists and Labels) will be launched. Selecting this option will turn this feature off.
      3. Default Bank Reconciliation Method - This option is selected by default to do bank reconciliation in the default method on the Reconcile Bank Account screen. If you wish to enter and edit transactions for items on bank statements in the Batch Entry Mode for the Bank Reconciliation, you need to de-select (remove the tick) in this field.
      4. Use Current Date for Reports - Select this option to use the system date for reports.
      5. Do not Use Reportman - This is only applicable when you have installed the Reportman (report writer plug-in) on your system.
   6. Open Item Ledgers - You need to specify the ledger accounts if you wish to use the Open Item link facility for General Ledger Accounts. The principles for linking, editing and managing of Open Item links is basically the same as for Debtor and Creditor Accounts.
      
      To use this feature, you need to specify the General Ledger Accounts. For example, if you wish to use the sales account, cost of sales account and bank account, you need to enter the account codes (e.g. 100;200;810) in the Open item ledgers field of the Data Parameters screen.
      
      The Accounts need to be entered with a semi-colon [ ; ] with no spaces. If you wish to specify a general ledger account which contains sub-accounts, you need to enter the sub-accounts (e.g. 210010;210020).
3. Click on the OK button to save your changes.