Normally you would write out a receipt in a receipt book, and then enter the details of the hand-written receipt in the receipt batch.

You may create a receipt from a receipt batch, print it out and hand it to a customer or the party from which you have received payment. A receipt will automatically be generated and the transaction for the receipt will automatically be entered in the selected Receipts Journal.

To Create a Receipt:

1. Click on the Batch Entry icon, or click on the Input→Batch Entry menu option.
   - Keyboard Access: Press the F2 key on your keyboard. Alternatively, press the Alt+I+B keys on your keyboard.
   The Batch Type Selection screen will be displayed.
2. Select the Receipts Journal Batch Type.
   - Should you have more than one bank account, you need to make sure that you select the correct Receipts Journal for the bank account into which you are going to deposit the payment received.
   
   
3. Click on the Open button. The Batch Entry Transaction screen for the selected Receipts Journal is displayed:
   
   
4. Click on the F9: Process icon, or press the F9 key on your keyboard.
   The Process the batch options screen is displayed:
   
   
5. Select the Create Receipts option, and click on the OK button. The Edit Receipts Options screen is displayed:
   
   
6. Enter or select the following options:
   1. Account - Select the Account to which you wish to allocate the moneys received from the Accounts lookup facility. Usually it would be a debtor account for which the money is received. In some cases, it may also be a ledger account to be credited with the moneys received for cash (e.g. Sale of a Fixed Asset for cash).
   2. Date - Enter the date or select the date using the date picker. The Windows Operating System date will automatically be displayed in the date field.
   3. Description - Enter the description, which you wish to be displayed on the receipt, as well as on the details of reports and on the debtor statements if applicable.
   4. Amount - Enter the amount in figures. You may enter up to Nine billion, nine hundred and ninety nine million, nine hundred and ninety nine thousand nine hundred and ninety nine (Rands or Pounds or Dollars) and ninety nine cents in this field (9 999 999 999,99).
   5. Payment Method - Select the payment method Cash, Cheque, Credit Card or Other.
   6. Print Out - Select to print out or not to print the receipt in the print out field. If this field is left blank, no receipt will be printed, but the details of the receipt will generate a transaction in the batch entry screen.
   7. Use A5 Size - Select to print the receipt on the A5 paper size. If left blank, the receipt will be printed in the default paper size for the printer.
   8. Send Report To - Select Screen, Printer, File, E-mail or Fax to generate the receipt.
   9. Copies - Not implemented - the receipt will automatically be printed in duplicate (twice).
   10. Printer Setup - Not implemented - If Printer is selected in the Send report to field, the receipt will be printed to the default printer, which is selected in the Setup→Preferences→Printer menu option.
7. Click on the OK button.
   - The receipt will be sent to the medium you have selected in the Send report to field, provided that the Print out field is selected.
   
   
8. The transaction for the receipt will automatically be inserted into the Receipts Journal from which this option was initiated. An example is as follows:
   
   
9. Change the receipt number in the reference field to the deposit number on which the receipt is deposited.
   - It is important to use the deposit number as reference number. If this is not done, you may find difficulties when matching the bank statement with the transactions in the Receipts Journal when you finalise the bank reconciliation.
   
   
10. Once you have finished entering all the transactions in the Receipts Journal you need to:
    1. Click on the F5: Balance icon, or press the F5 key on your keyboard, to balance the batch.
    2. Click on the F9: Process icon, or press the F9 key on your keyboard, to change the alias (batch name).
       - This will help you if you wish to identify a specific batch to generate a batch type report, or if you wish to export posted batches to a file.
       
       
    3. Click on the F8: List icon, or press the F8 key on your keyboard, to list the batch.
       - It is a good idea to list the batch, and check the entries on the batch thoroughly. If there are any errors, you may edit the batch, before posting the batch.
       
       
    4. Click on the F6: Post icon, or press the F6 key on your keyboard, to post the batch.

- The receipt, if print out is selected, will be displayed as follows:

- To display the amount in words correctly on receipts, where the rules are different than in English or other languages, you need to select the Dutch Text Numbering option on the Setup→Preferences→Data Parameters menu option.